Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
While still supporting the URCS’ emergency response, the IFRC’s role in Ukraine is shifting to a greater focus on National Society Development (NSD) under the One Plan – which includes both capacity support in programmatic areas and more fundamental aspects of development, known as organizational development (OD) – per the IFRC’s National Society Development Policy. In the area of OD, IFRC is especially engaged in support to URCS in its branch and volunteer development programme (Bra Vo), human resource and resource mobilization development, and the development and implementation of interregional offices (IRO) providing corporate service support to regional branches. It also continues to play a key role in mobilizing international resources and coordinating NSD support from the International Red Cross and Red Crescent Movement, including IFRC member National Societies, 13 of which currently have representatives based in Ukraine.

Job Purpose

Under the supervision of the Finance Coordinator, the incumbent is responsible for providing high level support to the Ukraine Delegation Office on financial management issues to ensure efficient and effective running of day-to-day operations. He/she will assist in the implementation of Finance policies, procedures and systems and ensure compliance with IFRC procedures and guidelines.

Job Duties and Responsibilities

• Registration of invoices in the ERP system
• Preparation and processing of UA Country Office’s e-banking payments in ERP system
• Entering journals of transactions in the General Ledger in ERP system
• Support with the Month-end closure of the financial books in close collaboration with senior finance management
• Work with delegates and national staff to ensure correct coding and sufficient supporting documents are provided.
• Maintain an online register of transactions and other documents submitted to Finance Department for processing.
• Management of Finance Folders and documents.
• Assets and Inventory Management
• Support with the VAT Refund report to Income Tax Inspection on monthly basis.
• Monitor the registration of staff private expenses (telephone/other expenses) to ensure timely reimbursements are made and recorded accurately.
• Train and advise other staff on ERP processes.
• Oversee daily financial transactions, ensuring compliance with IFRC policies and procedures.
• Perform other related duties as assigned by the supervisor to support the IFRC’s financial management and operations.
• Participate in training and development opportunities to enhance skills and knowledge in financial management and compliance.
• Actively work towards the achievement of the Federation Secretariat’s goals.
• Abide by and work in accordance with the Red Cross and Red Crescent principles.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education

University degree in Finance/ Accounting / Banking, and related fields - Required.
Relevant qualification in Accounting, Finance, Banking, Economics or Business Administration - Preferred.
Knowledge of Excel, Accounting software and Finance Administration experience - Required.

Experience

Required:

• Knowledge of Finance and Accounting processes.
• Computer literacy with significant knowledge/experience in MS Excel
• Experience in writing narrative and financial reports, strong numerical skills.

Preferred:

• Minimum of 3 years experience in financial management/financial support/administrative support functions.
• Experience in ERP functional platforms.
• Work experience with an International Organization, international non-governmental organization, NGO and/or government development agency.

Knowledge, Skills and Languages

Required:

• Practical knowledge of computers (Windows, spreadsheets, word processing, e-mail).
• Self-Motivated, proactive with good judgement and initiative.
• Excellent interpersonal and written communication skills.
• Able to work in a team flexible and adaptable to changing working conditions.
• High degree of integrity, discretion, and personal conduct.
• Ability to prioritize, meet deadlines and work under pressure.
• Good writing and speaking skills in English & Ukrainian.

Preferred:

• Strong written and verbal communication and inter-personal skills, including working with other cultures and nationalities.
• Knowledge of any other Federation working languages.

Competencies, Values and Comments

VALUES: Respect for diversity; Integrity; Professionalism; Accountability.
CORE COMPETENCIES: Communication; Collaboration and Teamwork; Pro-activity; National Societies and Customer Relations; Creativity and Innovation; Building Trust.