United Arab Emirates Job Openings
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Administrative and HR Assistant - Emirates Biotech
Dubai
August 30, 2024
We are currently recruiting for an experienced Administrative and HR Assistant to join our busy team!
Reporting into the Corporate Administration Director and HR Director, you will play a key role in providing administrative support to both the HR department and office management functions. This position requires strong organisational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Some of your responsibilities will include but are not limited to the following:
General Administration
- Manage general correspondence, emails, and filing systems to ensure efficient document management.
- Assist in the preparation of reports, presentations, and other documents as requested.
- Manage employee expense reports and collect and file receipts.
- Issue invoices, facilitate daily payments to suppliers and manage payment proofs.
- Aid in the implementation and maintenance of the ISO 9001 Quality Management System.
- Assist in the publication of news on the company website and Linked In.
- Provide support to the Corporate Administration Director in the development, implementation of and compliance with the company policies and procedures for all departments.
- Perform other administrative duties and ad-hoc tasks as assigned by the Corporate Administration Director.
- Provide administrative support to the HR department, including maintaining employee records, preparing HR-related documentation, and assisting with HR projects and initiatives.
- Assist with recruitment activities, including job postings, candidate sourcing, and scheduling interviews.
- Coordinate the onboarding process for new hires, including orientation sessions and completion of new hire paperwork.
- Manage employee leave requests, update leave balances, and ensure compliance with company policies and labour laws.
- Coordinating employee engagement initiatives, events, and activities – socials.
- Tracking attendance for training and maintaining training records.
- Maintaining the HR section of the company system.
- Coordinating the exit process for departing employees.
- Minimum of two years experience in office administration, HR administration, or related roles.
- Strong organisational skills with the ability to prioritise tasks and manage time effectively.
- Excellent communication and interpersonal skills, with a customer service-oriented approach.
- Proficiency in MS Office (Word, Excel, Power Point) and ease of navigation around systems.
- Knowledge of UAE labour laws and regulations is preferred but not essential.
Our HR team will contact you if your profile matches our requirements for the above vacancy. If you do not hear from us within two weeks, unfortunately, your application has not been successful. Best of luck!
Equal Opportunity Employer: Emirates Biotech is an equal opportunity employer, committed to fostering an inclusive and diverse workplace. We embrace and celebrate differences in our employees and applicants, regardless of race, colour, religion, gender, national origin, age, disability, marital status, or any other protected status as required by the laws of the United Arab Emirates.
Job Types: Full-time, Permanent
This job has been sourced from an external job board.
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