Job Specification

• Role: Operations Coordinator
• Location: Glasgow, UK
• Salary: £30-£35K, Based on experience and capability
• Contract: Permanent appointment

About Synaptec
We are a highly innovative company based in the centre of Glasgow, Scotland. Founded in 2015, our goal is to reduce outages and the operational cost of modern, clean power networks by providing advanced monitoring and control systems based on our patented core technologies. Grid operators and clean power generators use our systems across a range of diverse environments on- and off-shore to instantly know the health and performance of their assets over unprecedented distances. To achieve our goals, we recruit the most talented individuals and develop their abilities to the full.
We are a signatory of the Scottish Business Pledge (https://scottishbusinesspledge.scot/) and are committed to boosting productivity and competitiveness through fairness, equality, and sustainable employment. We aim to take full advantage of diversity of experience and thought and to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation or identification, marital status, or race. We are proud to be an accredited Living Wage Employer and member of the Living Wage Foundation.
We conduct ourselves according to four core values:

• Technical excellence: We are committed to recruiting the most outstanding engineers, physicists and seasoned industry specialists, and investing in their continuous development.
• Openness: We work hard to sustain a culture of openness that underpins honesty, respect, and directness with each other and all stakeholders.
• Responsiveness: We thrive on challenge and seek to deeply understand customers’ problems and drivers and respond with creative, robust solutions.
• Continuous improvement: We constantly evaluate how we can improve, and we firmly believe that only by continuously adapting and improving can we remain at the frontline of our discipline.

Overview of Role
Synaptec is recruiting an Operations Coordinator to join our growing team. The Operations Coordinator will primarily be responsible for the smooth running of our procurement and goods in/out systems, and will report to the VP Operations.
The core duties of the role will include:

• Using accounting and resource/ stock management software to create purchase orders, sales orders, invoices, credit notes, and quotes
• Procurement of office furniture, consumables, IT equipment, laboratory equipment, and production materials
• Supplier Management and engagement
• Stock management and control
• Managing freight and arranging shipping of materials and products
• Answering the telephone, screening and directing calls

You will also provide broader support to the VP Operations, including:

• Providing operational reports to management team
• Welcoming visitors, arranging meetings, booking rooms, and planning refreshments/catering
• Sorting and indexing of company documentation (One Drive/Sharepoint)
• Office finance administration including submitting and categorising receipts and invoices, to online accounting system
• Other tasks as required from time to time for the smooth running of the office and its systems

This is a permanent position based at the company’s facilities in central Glasgow.
Essential criteria

• Demonstrable experience working in procurement and logistics
• High integrity and commitment to confidentiality
• Strong organisational skills and attention to detail
• Office software skills (including Word, Powerpoint, Excel, and Outlook)
• Previous experience of working in a fast paced office environment with strong verbal and written communication skills
• Ability to prioritise and manage own time effectively
• Ability to work well under pressure
• A friendly and confident manner
• Flexibility is essential due to the nature of the role

Differentiating criteria

• Previous experience in working within an Engineering business.
• Works well independently with minimal supervision and accepts accountability for successful delivery of targets
• Proactively makes suggestions for improvements to systems
• Experience in expiditing of company orders with suppliers

Benefits

• Ethical private healthcare
• Invention bonus scheme
• Flexible and hybrid working
• Cycle-to-work scheme and secure bicycle parking
• Discounted gym membership

About our location

• Glasgow city centre location with excellent public transport links.
• Glasgow has a famously vibrant arts and culture scene and holds UNESCO Creative City of Music status.
• We are an hour's train ride from the east and west coasts of Scotland, home to some of the most beautiful islands in the world.
• To the north, we're an hour from Loch Lomond and access to the Scottish mountains.

Job Types: Full-time, Permanent
Pay: £30,000.00-£35,000.00 per year
Benefits:

• Casual dress
• Company pension
• Cycle to work scheme
• Transport links

Schedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• Glasgow: reliably commute or plan to relocate before starting work (required)

Experience:

• Logistics: 3 years (required)
• Procurement: 3 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person
Reference ID: Operations Coordinator Sept.2024