Projects Administrative Assistant
Swansea - SA7
Salary: from £26,000
Hours: 08.00 – 16:30 (Mon-Fri)
We are a large small works and project management provider, based out of the Llansamlet area, who sub-contract to some of the largest government contracts and Facilities Maintenance providers in the country . This role requires an experienced administrator who has gained administration experience though working in the engineering industry, the successful candidate will join a positive, encouraging work environment.
Benefits:

• £2,000 training budget for new starters
• Free Pure Gym Memberships
• 22 days annual leave + 8 days BH (rising 1 day each year)
• Internal referral scheme
• Holiday purchasing scheme
• Plenty of work events

The Roles include:

• Managing enquiries and various inboxes to answer requests and general emails.
• Communication, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the Company.
• Inputting new quotes and jobs into our in-house software system ensuring the system is kept up to date daily.
• Tracking RFQ’s (Requests for Quotes), RFI’s (Requests for Information) with clients, contractors, and suppliers.
• Update and maintain in-house management system ensuring information is accessible.
• Answering phone calls and being the face and voice of the department
• Create and maintain project documentation, including electronic and physical O&M Manuals and reports.
• Support senior management with presentations, binding and spreadsheets as required.
• Provide daily support to Project Managers and Senior Managers.
• Provide Purchase Orders to the engineers as requested.
• Assist in the procurement of the materials and equipment.
• Reviewing engineers’ reports to ensure adequate details and information is provided.
• Arranging travel, Itineraries, meetings, events & accommodation.
• Arrange site visits with client.
• Taking and producing minutes of meetings
• Any other duties as required.

Desired Requirements:

• Engineering purchasing/administration experience.
• Strong team player.
• Great attention to detail.
• Confident communicator over the phone and email.
• Work comfortably in a fast-paced environment, with changing priorities.
• Microsoft office experience.
• Ability to prioritise workload effectively.

Job Types: Full-time, Permanent
Part-time hours: 40 per week
Pay: From £26,000 per year
Benefits:

• Company events
• Company pension
• Free parking
• On-site parking
• Referral programme

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative: 2 years (required)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work authorisation:

• United Kingdom (required)

Ability to Commute:

• Swansea (required)

Work Location: In person
Reference ID: Administrator
Job Type: Full-time
Pay: From £26,000.00 per year
Benefits:

• Company pension
• Free parking
• Gym membership
• On-site parking

Schedule:

• Monday to Friday

Work Location: In person