United States Job Openings

Humane Society Naples

Accounting Assistant

Naples

FULL TIME

August 30, 2024

Humane Society Naples, Southwest Florida's state-of-the-art no-kill animal shelter, is accepting applications for our Accounting Assistant. The Accounting Assistant provides general accounting and clerical support to the Finance Department, particularly in the accurate and timely handling of accounts payable. This position reports to the Chief Financial Officer.

Schedule: This is a full-time position, 32-40 hours per week, typically M-F between the hours of 8 am - 5 pm with an hour for lunch, but we are open to discussing part-time or alternate/flexible scheduling. Some work from home flexibility is available after the initial training period, but three days per week are in-office.

Responsibilities

Process accounts payable for multiple departments and company locations
Review all invoices for appropriate documentation and approval prior to payment
Reconcile vendor statements; research and resolve discrepancies
Prioritize invoices according to discount potential for early payment
Ensure timely and accurate payments are made according to payment terms
Review and process employee reimbursement requests
Prepare weekly check run and process other check requests
Match invoices to checks, obtain signatures for checks, and distribute
Audit and process credit card bills and associated expense reports
Process and distribute incoming mail and deliveries
Respond to vendor communication and inquiries
Daily data entry related to accounts payable, revenue, and deposits
Scanning of documents for company electronic files
Assist in month-end closing
Assist with bank reconciliations and general ledger account analysis
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Other incidental duties as assigned that advance the mission of Humane Society Naples

Requirements

High school diploma or GED required; Associate’s degree in accounting business or related field preferred
Minimum of one year of experience in accounting, experience in non-profit financial management and accounting preferred
Accurate accounting and mathematical skill
Strong analytical skills
Computer proficiency, including accounting system knowledge
Willingness to learn new software
Highly organized and able to manage multiple projects
Detail-oriented
Excellent written and spoken communication skills
Strong interpersonal skills and emotional intelligence that support quality customer service, conflict resolution, and teamwork
Strong work ethic, including reliable attendance, integrity, and honesty
Adaptable and flexible
Ability to work within a team in a fast-paced environment
Compassion and concern for companion animals
Fluency in English is required
The following physical requirements are considered essential to this position:
- The ability to see at approximately 20/20 vision with or without assistive devices
- The ability to hear or read lips with or without assistive devices
- The ability to use arms, hands, and fingers, including fine motor movements
Personnel in this position can expect to sit or stand for long periods of time, and engage in occasional mild physical labor, including but not limited to bending, stooping, crouching, pushing, pulling, and lifting.

Compensation

$19/hr
A generous benefits package that includes:
- Paid Time Off and Holiday Pay
- Paid Parental Leave
- Medical, dental, and insurance benefits
- Retirement plan available; matching funds after 1 year
- Free $25k life insurance policy
- Discounts on veterinary services

Application Instructions

Apply online at https://hsnaples.org/careers
All communication with candidates will be over email and/or text - check your spam folder!
If you have technical issues or questions, please email hr@hsnaples.org
No phone calls or walk-ins please
Candidates must be authorized to work in the United States. HSN values diversity and wants to increase the diversity of our team. We are an equal opportunity employer.

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