We have an opening in our Accounting and Finance department for a Accounts Payable Associate. We are passionate about the environment while delivering life sustaining, high quality water service to families and communities. We embrace progress, provide training & development to inspire success in every aspect of our business and culture. In addition, we provide a competitive benefits package and 401(K).
This is a hybrid work opportunity. The Company feels that three shared days in the office and two days with the option of working remotely allows for both collaborative time and quiet space for deep work. Eligible employees for hybrid work are required to work in the office on Tuesdays, Wednesdays, and Thursdays. There may be a need for additional office days based on specific business requirement.
Job Description

The Accounts Payable Associate is responsible for the collection, distribution, approval verification, and vouchering of all invoices, purchase orders and Company Purchase Card statements in accordance with Company Policy and established SOX controls.

• Prepares all Accounts Payable (AP) documents for timely payment while working directly with VP’s, Directors and Managers on a regular basis to ensure our vendor liabilities are met and SOX control procedures are followed. Resolves all the issues that frequently come up on the invoices, through direct contact with managers, other employees, and contacting vendors directly.
• Manages multiple AP email inboxes concurrently and continuously looks for new efficiencies in the AP process flow.
• Trains co-workers in the AP processes and coordinates division of invoice distribution and vouchering with other AP Associate.
• Communicates directly with approximately 100 different managers and staff in all departments of the company to obtain approval, coding, and packing slips when needed for invoices. Also tracks which ones do not respond and follows up with them on a timely basis.
• Reviews invoices for correct authorizations, account codes, packing slips, application of Sales and Use Tax, the proper company/bank account they need to be paid from, whether they require a PO or can be paid directly, if any address updates or name changes need to be made to Supplier Master.
• Uses the TAC and TAP programs to import invoices, identify and correct all pertinent data in the programs, distribute them electronically, track them through to obtain approvals.
• Vouchers up to 1,000 invoices per month, including direct pay (no Purchase Order), customer refunds, and 2-way and 3-way match.
• Ensures timely processing of invoices to maximize payment term discounts.
• Troubleshoots account issues, working directly with the Accounting Manager and/or Senior Accountant.
• Researches and resolves system issues, working directly with Information Technology Support (ITS), the Engineering Manager and Procurement staff (Strategic Sourcing Specialist and Sr. Purchasing Agent), other managers, external IT consultants and banking representatives.
• Tracks utility invoices and others to ensure they are received and paid when due.
• Reviews vendor statements and tracks down missing invoices in a timely fashion.
• Prepares weekly check-runs, and other check-runs as needed, including wire payments and manual ACH payments. Works with Executive Assistant, CFO and other Officers of the company to ensure checks are stamped or signed according to internal audit controls.
• Monitors and reports all invoices that need to be accrued at each month-end.
• Prepares audit samples for internal and external auditors.
• Researches supplier ledger and payment history to respond to periodic information requests from managers.
• Supports Company Purchase Card Program by training employee cardholders and assisting them in use of the program.
• Supports Accounts Payable Manager including but not limited to: Employee Purchase Card and Paymode-X program, check runs/wires and recurring payments, preparing internal/external audit requests, report generation, use tax accrual, monthly close and accrual processes, open accounts payable reporting, files requirements for 1099 at the end of every year.
• Updates and maintains the vendor database, including reviewing & storing confidential bank information from our vendors.
• Upon completion of voucher and payment process, prepares and scans/uploads all Accounts Payable documents into permanent retention.
• Downloads purchasing activity by card holders, reviews and processes purchase card statements, and updates employee database detailing cardholder information.
• Reconciles utility invoices with EFT payments.
• Completes monthly Sales and Use Tax Worksheet and prepares monthly tax filings and journal entries.
• Performs other duties or special projects as required or as assigned.
• Maintains very high level of attention to detail. Juggles wide range of tasks and prioritizes them in an environment with many disruptions. Serves as an ambassador and trusted resource of the AP Team and Accounting Department, to all other employees within the company, to vendors, and to customers. This includes a high level of professionalism and rapport with managers and executives within the organization.

Minimum Qualification

• Bachelor’s Degree in Accounting.
• One to three years of experience in Accounts Payable.
• Highly proficient in Microsoft Office.
• Excellent data entry skills.
• Excellent communication and interpersonal skills.
• Knowledge of computerized accounts payable software.
• JD Edwards experience preferred.
• Ability to work independently and exercise judgment.
• Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Maintains high level of confidentiality in respect to company, employee and shareholder information
• Knowledge of federal and state tax regulations.
• Familiar with Sales and Use Tax Regulations.

Compensation Type
Hourly Wage
Compensation Range
Grade 3 - Hourly
$ 22.40 - 35.87
Primary Work Location

93 West Main Street
Clinton, Connecticut, 06413
United States
Work Environment and Physical Demands Code
I - Indoor
EEO Statement
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, pregnancy, gender, gender identity, sexual orientation, marital status, protected veteran or other status protected by federal, state, and local laws.