Accounts Payable Supplier Analyst

Job no: 541346
Work type: Staff
Location: Chancellor's Office
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accounts Payable Supplier Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $5,417 per month, commensurate with qualifications and experience.

The salary range for this classification is $4,379 to $7,922 per month.

Classification

Administrative Analyst/Specialist - Exempt I

Position Information

The California State University, Office of the Chancellor, is seeking an Accounts Payable Supplier Analyst to facilitate the day-to-day activities related to supplier onboarding and maintenance for the Jaggaer (P2P)/CSUBuy and CFS(Peoplesoft) systems for the Chancellor's Office and the 23 universities of the CSU.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Assistant Manager, Supplier Relations, the Accounts Payable Supplier Analyst will perform duties as outlined below:

Facilitate the onboarding, data integrity, maintenance, and compliance requirements for suppliers/vendors for the CSU system:

• Send supplier registration invitations and identify applicable business units.

• Ensure new supplier data is accurate, complete, and is in compliance with all CSU policies.

• Audit supplier data for inconsistencies, errors, missing information, and non-compliance.

• Review and confirm W-9 completion and accuracy.

• Review and analyze automated results for banking, tax ID, and foreign entity status to determine acceptance or rejection.

• Validate supplier status with California Secretary of State, verify State of California small business certifications, verify Tax Exempt organizations.

• Follow up on missing information and vendor data verifications.

• Use supplier registration information to determine State reporting and withholding requirements and Federal withholding requirements.

• Update supplier data in Peoplesoft after sync from Jaggaer system, ensure tax withholdings are properly set up in CFS.

• Participate in Jaggaer/CSUBuy system updates and related testing as applicable.

• Escalate unresolved compliance issues to management as necessary.

Provide Excellent Customer Service & Support:

• Effectively communicate with team members, CSU staff, and suppliers.

• Respond to requests from suppliers for assistance with Jaggaer/CSU Buy system.

• Serve as subject matter expert and main point of contact for CSU staff and suppliers for supplier related data/concerns.

• Utilize Service Now or similar system to respond to and address questions and resolve issues.

• Suggest process improvements related to supplier maintenance and onboarding.

• Monitor, review, and complete supplier maintenance ticket (Service Now) requests from CSU staff.

Additional ad hoc duties/reconciliations/reporting as needed:

• Review supplier lists for inactive or non-compliant vendors.

• Provide back-up and support for the department as requested by management.

• Assist with updating and creating process guides as needed.

Qualifications

This position requires:

• Bachelor's degree in business administration or equivalent combination of education and work experience which provides the required knowledge and abilities.

• Equivalent to 3 years of progressively responsible financial record-keeping experience.

• Knowledge and understanding of 1099 reporting, State of California non-resident withholding, and IRS non-resident tax withholding.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

• Exceptional attention to detail and a commitment to maintaining accurate and up-to-date information.

• Ability to work independently with appropriate judgement based on sound analysis.

• Strong analytical skills to evaluate data and query outcomes and determine appropriate conclusions.

• Ability to identify actual or potential problems and recommend corrective action.

• Excellent oral and written communication skills.

• Ability to use Microsoft Office suite, web browsers, and query tools.

• Experience with enterprise financial systems.

• Experience with vendor on-boarding.

• Understanding of 1099 requirements.

• Knowledge of business legal structure types and the related tax obligations of the withholding agent.

• Knowledge of State of California non-resident withholding and IRS non-resident tax withholding.

• Ability to interpret and apply local, state, and federal laws and CSU policies and procedures.

Preferred Qualifications

• Previous CSU or governmental agency experience.

• Experience with Oracle Peoplesoft.

• Experience with Jaggaer Procure to Pay software or similar.

• Experience in a multi-entity or inter-company financial transaction environment.

• Familiarity with GIACT or other bank fraud verification systems.

• Familiarity with Service Now software or other customer service ticket/tracking request system.

Application Period

Priority consideration will be given to candidates who apply by August 2, 2024. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor's Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor's Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Advertised: July 19, 2024 (10:50 AM) Pacific Daylight Time
Applications close: Open until filled

To apply: https://cojobs.calstate.edu/co/en-us/job/541346/accounts-payable-supplier-analyst

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