ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Analyst-2--Administrative-Analyst-_REQ-164210

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Interviews: will be scheduled within two weeks after the application deadline.
Who We Are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Salary offers are made with consideration of the candidate’s education and experience.

Position Highlights
The Linn County Circuit Court in Albany, Oregon, is hiring an Administrative Analyst (Analyst 2).
In this role, you will analyze the court’s policies and procedures that involve employees, training, policy directives, facilities, budgeting, safety and security, business continuity planning, and new programs, as well as existing and proposed legislation impacting the court. You will develop recommendations and practical solutions, interpret and apply conclusions, implement changes, and communicate frequently with management, court staff, and external agencies. You will use data dashboards to run reports, fulfill data requests from external stakeholders, review data quality, identify errors and inconsistencies, and make corrections.
Additionally, you will serve as a confidential analyst for human resources matters. You will conduct studies and compile data for the court’s management team, update employee records in Workday, and liaise with OJD’s Human Resource Services Division. As hiring needs arise, you will initiate recruitment requests, review and approve job postings, screen applications, participate on interview panels, make hiring recommendations, and provide orientation and training to new hires. You will also create and deliver trainings about new court programs. To help promote a positive work environment, you will work closely with the management team to plan team activities and organize judicial investitures and retirement ceremonies.
As project lead for court facility improvements, you will research, develop, manage, and roll out projects as assigned by the Trial Court Administrator. You will collaborate with internal and external stakeholders, maintain regular communication with project participants and affected parties, prepare organized and time-sensitive documents, and provide recommendations and progress reports. In managing the court’s procurement projects, you will track available funding, gather input from staff, inspect court facilities, make proposals for allocating funds, and be the on-site contact for deliveries.
You will collaborate closely with our IT Specialists as needed for implementing software, managing local system configurations, adjusting permissions and roles for court personnel, monitoring workflow queues, and serving on technology work groups. You will also assist with maintaining the court’s Share Point site and public-facing webpage.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume / Cover Letter section of the application. Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume

• Attach your updated resume in the Resume / Cover Letter section of the application. Your resume and filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a bachelor’s degree in business, court administration, public administration, or a related field.
AND
Two (2) years of increasingly responsible professional-level experience that typically supports the knowledge, skills, and abilities required for the position.
OR
Any combination of education and experience equivalent to six (6) years of experience that typically supports the knowledge, skills, and abilities for the position.
Note: Professional-level experience is defined as:

• The ability to use independent judgment and discretion in performing work duties.
• A level of specialized knowledge in the field of work with some authority for independent decision-making.
• In-depth work requirements, such as data gathering, analysis and interpretation.
• Interaction with a broad range of individuals.
• Individual accountability for results.

Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)

• Experience analyzing existing and proposed policies, procedures, and legislation.
• Experience writing various reports, policies, procedures, and other documents that provide analyses and recommendations.
• Experience accomplishing work through developing collaborative relationships with internal and external stakeholders.
• Experience interacting with and providing feedback to all levels of management.
• Experience designing and providing training for adult learners.
• Skill in public speaking and presenting to groups of varying sizes.
• Experience overseeing budgets or helping to oversee budgets.
• Experience working in a court system or other legal environment.

Working Conditions

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• There is a high volume of work to complete, including a high volume of data entry, and there are frequent interruptions.
• Heavy volume of interaction with court customers.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
• Long periods of sitting or standing.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.
Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Job Type: Full-time
Pay: $5,569.00 - $8,640.00 per month
Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: In person