United States Job Openings
State of New Jersey
Administrative Assistant (Hourly)
PART TIME
August 15, 2024
New Jersey Department of Environmental Protection
Notice of Vacancy - Hourly
Title: Administrative Assistant
Posting Number: M&B-2024-1H
Open to: General Public
Work Week: 20-25 hours per week (up to 900 hours per fiscal year)
Hourly Rate: $20.00 per hour
Opening Date: 8/14/2024
Closing Date: 9/4/2024
Existing Vacancies: One (1)
Program/Location
Department of Environmental Protection
Management & Budget
Health Safety and Facility Management
Office of Occupational Health and Safety
428 East State Street
Trenton, NJ 08625
Scope of Eligibility: Open to applicants who meet the requirements below.
Description: Under the direction of a Medical Records Supervisor in a State department responsible for patient/
client medical records, or in a local medical/health institution, codes, indexes and files medical records, abstracts
data for case summaries, and maintains files in current condition; does other related work.
Specific to the Position: Duties of the Administrative Assistant will include:
Preferred Skill Set: Strong office management, verbal and written communication skills, and attention to detail.
Requirements
Notice of Vacancy - Hourly
Title: Administrative Assistant
Posting Number: M&B-2024-1H
Open to: General Public
Work Week: 20-25 hours per week (up to 900 hours per fiscal year)
Hourly Rate: $20.00 per hour
Opening Date: 8/14/2024
Closing Date: 9/4/2024
Existing Vacancies: One (1)
Program/Location
Department of Environmental Protection
Management & Budget
Health Safety and Facility Management
Office of Occupational Health and Safety
428 East State Street
Trenton, NJ 08625
Scope of Eligibility: Open to applicants who meet the requirements below.
Description: Under the direction of a Medical Records Supervisor in a State department responsible for patient/
client medical records, or in a local medical/health institution, codes, indexes and files medical records, abstracts
data for case summaries, and maintains files in current condition; does other related work.
Specific to the Position: Duties of the Administrative Assistant will include:
- Retrieval, organization, logging, and boxing of medical files for archival storage.
- Preparation and transmitting of medical files to the contracted medical provider.
- Assisting with scheduling appointments for exams.
- Transmitting copies of medical exam results to employees' supervisors.
- Maintenance of accurate medical records.
- Accurately entering medical information in the MSP database.
- Assisting with records organization.
- Maintenance of confidentiality in accordance with HIPPA Laws.
Preferred Skill Set: Strong office management, verbal and written communication skills, and attention to detail.
Requirements
License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a
vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Residency: All persons newly hired on or after September 1, 2011 have one year from the date of employment to
establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A.
52:14-7 (L.2011, Chapter 70), also known as the "New Jersey First Act".
Authorization to Work: Selected candidates must be authorized to work in the United States per the Department
of Homeland Security, United States Citizenship and Immigration Services regulations. Note: The State of New
Jersey does not provide sponsorship for citizenship to the United States.
Veteran's Preference: To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's
Preference through the Department of Military and Veterans' Affairs. Please submit proof of your Veteran's
Preference along with your resume as indicated below. For more information, please visit
https://www.nj.gov/military/veterans/services/civil-service-preference/
Submit Letter of Interest, Resume, Unofficial Transcripts (if college degree is required), and the
Personal Relationship Disclosure Statement by 4:00 p.m. on the closing date to:
Talent Acquisition Team
Division of Human Resources
E-mail Address: DEP-HR-EXECUTIVE.Resumes@dep.nj.gov
Please include the title and posting # of this Notice of Vacancy in the subject line of your e-mail.
SAME applicants: If you are applying under the NJ SAME program, your supporting documents (Schedule A or B
letter) must be submitted along with your resume by the closing date indicated above. For more information on the
SAME program, please visit https://nj.gov/csc/same/overview/index.shtml, email SAME@csc.nj.gov, or call CSC at
(609) 292-4144 and select Option #3.
Posting Authorized By:
Phiroza Stoneback, Manager
Division of Human Resources
The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is
committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds
to apply. Accommodations under ADA will be provided upon request.
vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Residency: All persons newly hired on or after September 1, 2011 have one year from the date of employment to
establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A.
52:14-7 (L.2011, Chapter 70), also known as the "New Jersey First Act".
Authorization to Work: Selected candidates must be authorized to work in the United States per the Department
of Homeland Security, United States Citizenship and Immigration Services regulations. Note: The State of New
Jersey does not provide sponsorship for citizenship to the United States.
Veteran's Preference: To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's
Preference through the Department of Military and Veterans' Affairs. Please submit proof of your Veteran's
Preference along with your resume as indicated below. For more information, please visit
https://www.nj.gov/military/veterans/services/civil-service-preference/
Submit Letter of Interest, Resume, Unofficial Transcripts (if college degree is required), and the
Personal Relationship Disclosure Statement by 4:00 p.m. on the closing date to:
Talent Acquisition Team
Division of Human Resources
E-mail Address: DEP-HR-EXECUTIVE.Resumes@dep.nj.gov
Please include the title and posting # of this Notice of Vacancy in the subject line of your e-mail.
SAME applicants: If you are applying under the NJ SAME program, your supporting documents (Schedule A or B
letter) must be submitted along with your resume by the closing date indicated above. For more information on the
SAME program, please visit https://nj.gov/csc/same/overview/index.shtml, email SAME@csc.nj.gov, or call CSC at
(609) 292-4144 and select Option #3.
Posting Authorized By:
Phiroza Stoneback, Manager
Division of Human Resources
The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is
committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds
to apply. Accommodations under ADA will be provided upon request.
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