United States Job Openings

Georgia Gwinnett College

Administrative Assistant III

FULL TIME

September 3, 2024

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.
As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.
In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.
Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.
Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Administrative Assistant III supports the overall mission of the Office of Advancement, to include both Georgia Gwinnett College and the Georgia Gwinnett College Foundation.

Working under the supervision of the Associate Vice President for Advancement, the Administrative Assistant III carries out administrative management responsibilities, performs a variety of budget related duties, and manages daily operations for the Office of Advancement.

Responsibilities

Provides administrative support to the Office of Advancement leadership
Manages the office and provides front office coverage
Monitors office budgets, enters data, communicates with the Office of Budget and Finance to resolve issues or ask questions; reconciles monthly purchasing; completes and submits College and Foundation expense reports, prior approvals, and payment requests; prepares travel and expense reports for executive leadership; prepares monthly statements for Foundation accounts, processes purchase orders, requisitions and accounts payable invoices. Serve as a P Card holder for the department
Supports daily operations of the Office of Advancement, with primary responsibility for supply ordering, management and organization, reporting of suite maintenance issues, and office suite upkeep
Provides support with calendars, Microsoft Office applications, Raisers Edge, 25 Live, Financial Edge, Web Purchasing, People Soft and coordination with other offices/staff; arranges appointments and meetings, reserves rooms and arranges parking for internal and external meetings, including serving as primary point-of-contact for campus requests to use the Advancement Suite conference room; records call reports, pledge reminders and performs other basic data entry in Raiser's Edge
Supports the Advancement Services gift receipting process, with primary responsibility for opening mail, routing checks appropriately, preparing acknowledgements and pledge reminder letters for signature
Participates in the delivery of Advancement events and meetings, including set-up and staffing support, with primary responsibility for receiving RSVPs for major events and updating attendance reports in Raiser's Edge; duties occasionally require schedule adjustments to allow work on early mornings, evenings, and weekends
May supervise Student Workers; to include the following: interview, hire, train, monitor and approve students' timecards
Performs other duties as assigned

Required Qualifications

2 Year / Associate Degree or equivalent combination of education and experience
Three years relevant experience

Preferred Qualifications

4 Year / Bachelor's Degree
Experience with, and proficiency in the use of Adobe Acrobat and Publisher
Experience with, and proficiency in the use of Raiser's Edge
Experience in Advancement or a related field in higher education
Experience with Principles of Accounting

Knowledge, Skills, & Abilities

Skills and technological proficiency with Microsoft Office and other software applications
Skills in organizational management and prioritization
Ability to handle sensitive and/or confidential material and information appropriately in all circumstances
Ability to work cooperatively as a member of a team, with a high-level of collaboration and strong communication and writing skills

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, titleix@ggc.edu or (678) 407-5085.

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at (678) 407.5054 or email benefits@ggc.edu.

Background Check

Position of Trust + Education + PCARD

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

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