*Job Overview*
We are seeking a dedicated Deputy Clerk to join our team. Under general supervision, this position performs extensive customer service and detailed clerical work requiring application of various work methods, procedures, practices, and departmental functions related to the processing of documents and files. Maintaining confidential information.
*ESSENTIAL JOB FUNCTIONS*
The list of essential functions as outlined here is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed if such functions are a logical assignment to the position.
· Delivers courteous and professional customer service at the front counter, resolving customer complaints and problems and answering inquiries all in accordance with existing statutory limits.
· Process Pro Se Forms, Injunctions against Domestic Violence, Small Claims forms, Circuit and County Civil forms, Marriage Dissolutions, Child Support, Paternity, Name Changes, as well as Probate, Baker Act and Marchman Act
· Assists the public with information related to cases and responds to telephone calls.
· Generates correspondence, notices, and reports according to established policies/practices of assigned area.
· Make Docket entries, scan/image, and index documents. Assures that documents as scanned properly, in correct order, check for straightness, missing pages, make sure images are as clear as possible and confidential information is redated according to departmental procedures.
· Prepares and scans recordable documents. Identify recordable documents and the necessary requirements to record a document, scanning of documents, receiving, and endorsing check payments.
· Indexes recordable documents into the Official Records in accordance with departmental procedures and Florida Statutes.
· Verifies records that have been indexed into the Official Records by sight verification and ability to rekey and make corrections to indexed documents in compliance with office procedures.
· Accurately enters data into case management system as required and maintain various records and files; search files; retrieve and copy documents; answer correspondence.
· Performs various advanced and specialized clerical work in County and/or Circuit Court. Process forms and notices for court, prepares cases for court, attends court, arraignments and/or conferences and compiles records after court is completed. Assigns case numbers and inputs related data into the computer.
· Accepts and processes payments from the public for fines, fees, and cost and recording of documents. Enter related data into the computer accurately and timely. Balance daily receipts to payments received, prepare bank deposits.
· Prepares various court reports.
· Issues marriage licenses and completes marriage certificates.
· Accept passport application for the United States Department of State in accordance with Passport Acceptance Rules and Regulations. Prepare transmittals and send passport applications to the United States Department of State daily. Take required annual passport training and pass exam for annual certification.
· Receives, screens, sorts, processes and routes incoming mail to appropriate functional area or inter-department agency.
· Performs record searches when necessary. Assists customers in reviewing public records and other property related research. Including searching and printing of documents from Official Records.
· Clocks documents in accordance with task outlines
· Updates forms, packets and reference materials as needed.
· Maintains regular and punctual attendance.
· Maintains confidentiality on all cases.
· Maintains established organizational/departmental productivity standards.
· Complies with all company policies and procedures.
· Assist co-workers by filing in as relief or substitute clerical support for the various Clerk operations.
· Performs other duties as required or assigned.
(These are complete statements of all duties required of the job. Incumbents will be required to perform such other related job duties as may be assigned or required.)
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES:
· Working knowledge of business English, spelling, grammar, and punctuation.
· Ability to input data on computer equipment and use standard office business machines including a calculator, keyboard, scanner, and copier.
· Ability to understand and follow moderately complex oral and written instructions.
· Ability to establish and maintain effective working relationships with other employees, the public, judges, and attorneys.
· Ability to maintain effective telephone answering and information gathering skills.
EDUCATION AND EXPERIENCE:
· Graduation from an accredited high school or possession of an acceptable equivalent diploma.
PERSONAL WORK RELATIONSHIPS:
· Office: Court Supervisor, employees in the Courts, Records, Finance, Human Resource Departments to accomplish job duties.
· Judicial: Judges, attorneys, and their staff.
· General Public: answering questions, giving, and receiving information to render service; processing payments of fines, fees, etc.
ESSENTIAL PHYSICAL SKILLS:
· Ability to communicate using speech, vision, and hearing.
· Ability to operate a computer and standard business machines including a calculator, keyboard, scanner, facsimile, and copier.
· Ability to access file cabinets for filing and retrieval of data.
· Ability to sit at a computer terminal and input/retrieve data for extended periods of time.
· This work requires exerting up to 10 pounds of force occasionally.
WORK ENVIRONMENT:
· Works in a standard office environment, normally seated.
Job Type: Full-time
Pay: $15.00 - $17.00 per hour
Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Blountstown, FL 32424 (Required)

Work Location: In person