University Development Office-250100

Administrative/Clerical Support

No

09/20/2024

10/03/2024

Permanent Staff (SHRA)

Admin Support Associate - Advanced

GN06

Development Administrative Associate

20014348

P019645

Full-Time Permanent

40

Monday-Friday, 8:00am – 5:00pm

CHAPEL HILL, NC

North Carolina, US

$39,000 - $45,000

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

University Development’s purpose is to support the mission of the university by raising private resources to enhance financial support for students, faculty, programs, and facilities. University Development provides leadership and centralized services to all development offices throughout the University, serving as a focal point for annual giving, application development and IT support; campaign management; constituent programs; corporate and foundation relations; donor relations; gift planning; gift services; industry relations; marketing/communications; parents giving; principal gifts; prospect management, research and analytics; regional programs; scholarships and student aid; talent management; university events; and volunteer engagement.

Carolina Development is proud of its donor-centered philosophy, pursuing activities that always respect the interests and intentions of the donor as well as the University. The organization’s collaborative nature is a critical component to fulfilling our mission of raising private funds to benefit the university.

Location, Location, Location

• Want to live in Chapel Hill? If so, we have tons of perks to offer you. Discounts and access to many UNC-CH athletics, Performing Arts, Gym memberships and many more on campus and local community opportunities along with a perks program that provides employees with over 800 local deals.
• Want to live outside of Chapel Hill but still in the area? You have a choice of smaller communities, cities, or even suburbs in areas like Raleigh and Durham. Both living experiences offer a multitude of advantages designed to fit your needs and still enjoy the perks offered by UNC-CH.

Tuition & Fee Waiver Program: Check out our Tuition & Fee Waivers Programs – https://hr.unc.edu/benefits/educational-assistance/tuition-waivers/

Benefits: Explore the benefits of working at UNC-CH – https://hr.unc.edu/benefits/

We welcome applicants from all backgrounds and transferable skills!

The Development Administrative Associate is a member of the University Development Office (UDO) Business and Operations team. This team supports a wide variety of functions and provides services to a highly successful and active University wide development operation.

This position is customer facing and serves as the first friendly interaction visitors and campus partners experience when coming to our office. This position greets visitors and employees, provides front desk reception, assists with facilities management, and provides a variety of financial support functions to the University Development Office. This position requires a highly professional, enthusiastic, and team-oriented individual.

Front desk reception responsibilities include: greeting visitors, answering main phone line, ordering supplies, overseeing service permit/visitor parking requests, receiving and routing mail and packages to the appropriate department/individual, assisting with employee onboarding and offboarding procedures, and assisting with special projects as requested.

Facilities management responsibilities include: assisting with building maintenance by submitting work order requests, recycling, conference room configuration, other building related needs; maintaining supplies in kitchens, printer rooms, and conference rooms; and managing all surplus requests from initial entry into system through pickup, assist in maintain and updating operating policies and procedures.

Financial administrative responsibilities include: providing purchasing support to multiple offices within the department as well as processing, and reconciling pcard transactions. Assisting UDO Finance Team with various financial transactions including Concur expense reconciliation, chargeback reports, and purchasing transaction reconciliation.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Excellent verbal and written communication skills; strong interpersonal skills and the ability to work in a diverse environment. Understanding and awareness of program services, policies, office protocols, professional practices and applicable laws/regulations. Professionalism, attention to detail, the ability to maintain confidentiality, strong organizational skills, and time management skills. Ability to prioritize work amidst multiple demands and meet deadlines. Flexible and collaborative, yet able to work effectively with a high degree of independence. Experience using Microsoft software, such as Word, Excel, and Outlook. A valid driver’s license.

Experience in a higher education and administrative environment preferred. Client service experience with multiple phone lines.

Ability to lift or move items upwards of 25 pounds with or without accommodation.

Not Applicable.