United States Job Openings
Isagenix
Executive Assistant
Gilbert
FULL TIME
September 22, 2024
- Handle a wide variety of situations involving the clerical and administrative functions of the office; assist assigned senior leadership with management of calendar, schedule, and workload to ensure senior leadership is adequately prepared for meetings.
- Provide direct support by coordinating departmental activities, appointments; and independently draft and edit correspondence, speeches, memoranda, reports and publications.
- Answer the phone, make arrangements for conference calls and meetings, including, but not limited to, Teams, Zoom, and Web Ex meetings; maintain administrative department records up-to-date; order supplies and products, assist with scanning, printing, faxing and photocopying.
- Perform an array of business transactions, such as travel requisitions, account reconciliation, inventory, financial analysis and forecasting, etc. for assigned area and assist in preparing and maintaining departmental budgets and fiscal reports.
- Coordinate team building events and complex travel arrangements, both domestic and international, including flights, car rental and hotel accommodations.
- Assist with all aspects of onboarding new hires, including preparation and coordination of training schedules.
- Act as a liaison between assigned area and other departments or independent associates through multiple communication channels and communicate relevant information to senior leadership, troubleshoot and resolve issues.
- Provide direction and perform project management duties associated with normal department work load and special projects.
- Handle logistics and prepare presentations, reports, graphs and agendas for meetings and events; and serve as the representative for administrative matters.
- Perform any other administrative duties as requested by assigned leadership and/or supervisor.
- Associate’s degree or equivalent experience.
- 5 years of previous senior level executive administrative experience.
- Strong interpersonal skills, detail oriented and able to coordinate/manage multiple tasks simultaneously.
- Must have knowledge of business English, spelling and punctuation, office practices and procedures and previous experience in calendar/event maintenance of a high profile executive.
- Skilled in the use of Microsoft office software to include Word, Excel, Power Point, and Outlook.
- Strong interpersonal skills, detail oriented and able to coordinate/manage multiple tasks simultaneously.
- Experience performing various accounting and finance functions.
- 7 years of previous senior level executive administrative experience.
- IAAP Certified Administrative Professional (CAP) certification.
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