Join our team at Helen of Troy and make an immediate impact on our trusted brands: OXO, Hydro Flask, Osprey, Honeywell, PUR, Braun, Vicks, Hot Tools, Drybar, Curlsmith, and Revlon. Together, we build innovative and useful products that elevate people's lives everywhere every day.

Look around your home, and you'll find us everywhere, in your kitchen, living room, bedroom, and bathroom. We are already making your everyday lives better. We are powered by knowledgeable, enthusiastic, and forward-thinking people committed to developing a culture of inclusion. Whether you are just starting your career or in need of a challenge, we recognize, develop, and empower talent!

Position: Executive Assistant & Office Coordinator

Department: Human Resources

Work Location: Morristown, NJ, Hybrid (work 3 days onsite)

Hybrid Schedule: At Helen of Troy, we offer a flexible hybrid work model that combines in-office collaboration with remote work. Associates are required to be in the office at least three days per week, with the option to work remotely for two days. However, there may be occasions when associates are needed in the office for all five days of the week. Any updates or changes to this schedule will be communicated in advance.

What you will be doing:

We are seeking an Executive Assistant & Office Coordinator to provide vital administrative support to our key leaders in the New Jersey Office. In this role, you will serve as the organizational backbone for leadership, management, and team members. You will coordinate and prepare for meetings while ensuring consistent follow-up. Your efforts will enhance the efficiency of the Global Leadership Team and managers by handling administrative tasks and special projects as needed. Additionally, you will oversee general office coordination to support daily operations.

• Schedule meetings, conferences, TEAMS and zoom teleconferences, events, gatherings, visitors and other happenings throughout the year.
  
• Attend meetings to capture notes, decisions and action items, arrange GLT travel and complete/submit expense reports.
  
• Complete GLT follow up as advised; stay in regular communication to update status of priorities. Create and consistently update travel calendar of office visitors and share with the GLT.
  
• Align with Helen of Troy Executive Assistants to support the leadership teams with scheduling/facilitating meetings, creating/sharing out agendas, and all vital logistics.
  
• Support offsite meetings, events, catering/reservations as needed.
  
• Liaison between GLT, HELE leadership, and IT. as needed.
  
• Connect with GLT to update status of priorities, accomplishments and areas where help is needed.
  
• Publish meeting notes, decisions made and action items and take on administrative tasks and special projects as needed.
  
• Drive an aligned culture and positive office environment. Maintain positive presence greeting and assisting visitors and employees.
  
• Participate in and provide administrative support for special projects across a broad range of areas including facilities (New office project, renovations, etc.), sales (sales meeting, etc.), product and others.
  
• Work on Facilities and related projects and timely completion of special projects and assignments.
  
• Receive general calls and communicates to the office, assisting and forwarding as needed.
  
• Communicate office email to the staff which will include current events, birthdays, office closures, and any pertinent information for the team.
  
• Coordinate with team on content as needed for office events.
  
• Receive ad hoc projects as needed.
  
• Ensure for general good housekeeping and tables are clear and clutter free. Ensure office spaces remain clean and clutter free for our employees and guests.
  
• Identify maintenance needs throughout the office and work with facilities, landlord and office maintenance to coordinate repairs and maintenance.
  

Skills needed to be successful in this role:

• Ability to learn additional software applications if required.
  
• Exceptional written and verbal skills – organize, develop, and deliver clear and concise messages.
  
• Proven ability to professionally interact with customers, co-workers, vendors and board members.
  
• Demonstrated capability to set priorities, meet critical deadlines, juggle projects, and produce high-quality and accurate work under time constraints.
  

Minimum Qualifications:

• Bachelor's Degree
  
• 3+ years in related experience as a Sr. Executive Assistant
  
• Strong proficiency in Power Point, Microsoft Windows and Office, and established ability to create concise, properly formatted, visually exciting presentations including significant Internet research skills
  
• This position is privy to confidential information and requires diplomacy, discretion and judgment
  
• Authorized to work in the United States on a full-time basis
  

Benefits: Salary + Bonus, Healthcare, Dental, Vision, Paid Holidays, Paid Parental Leave, 401(k) with company match, Basic Life Insurance, Short Term Disability (STD), Long Term Disability (LTD), Paid Time Off (PTO), Paid Charitable (volunteer) Leave, and Educational Assistance.

Wondering if you should apply? Helen of Troy welcomes people as diverse as our brands! Have the confidence to come as who you are because your point of view, skills, and experience will make us stronger. If you're eager to share new ideas and try new things, we want to hear from you.

#LI-KE

#LI-HYBRID
For more information about Helen of Troy, visit www.helenoftroy.com. You can also find us on Linked In, and Glassdoor.


Helen of Troy is an Equal Opportunity/Affirmative Action Employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture, and background. We do not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, age, marital status, disability, protected veteran status, or any protected basis.

We will provide individuals with disabilities reasonable accommodation to participate in the job application process. If you would like to request an accommodation, please contact Human Resources at (915) 225-8000.

Founded in 1968, Helen of Troy is a prominent player in the global consumer products industry, offering diverse career opportunities across North America, South America, Europe, and Asia. We boast a collection of renowned brands such as OXO, Hydro Flask, Osprey, Honeywell, PUR, Braun, Vicks, Hot Tools, Drybar, Curlsmith, and Revlon – many of which rank #1, #2, or #3 in their respective categories, making the Helen of Troy name synonymous with excellence and ingenuity.

At Helen of Troy, our strategy involves acquiring brands that we can integrate and enhance, amplifying their unique attributes to drive growth and profitability. Embracing a culture of collaboration internally and externally, we are committed to providing innovative solutions tailored to consumers, operational excellence, global scalability, and exceptional shared services to support our brand portfolio. This dedication to fostering development and success sets Helen of Troy apart as a pioneer in the industry, propelling our brands to unparalleled heights of success and recognition worldwide.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of personnel so classified. Management retains the right to add or to change duties of the position at any time.