Location: San Francisco, CA Category: Staff Positions Posted On: Thu Aug 8 2024 Job Description:

POSITION SUMMARY
The 20-hour per week Instruction Associate participates actively in the life of the Center for Psychedelic Therapies and Research to forward pedagogical best practices and innovations to enhance student learning. This position reports to and assists the Director of Mentor Program in various aspects of the program as well as works collaboratively with all certificate staff to support the full range of threshold events for each student's progress in the program. Responsibilities include training, overseeing, and supporting Instruction Coordinators, tracking, and advising trainees as needed regarding the completion of each of the assignments and projects required to graduate from the program, and may include supervising student workers and independent contractors. This position requires strong critical thinking skills, attention to detail, and professional communication skills and demeanor.
The Instruction Associate maintains records of assignment completion and tracks student progress throughout the program. This staff person will be in communication with the Director of Mentor Program regarding student attendance and progress towards completion, performance of Instruction Coordinators, and any reported or observed student concerns. The Instruction Associate supervises the Instruction Coordinators regarding grading and assigning activities for any student who misses a class and reports to the Director of Mentor Program when a student is having problems in the program and may need referral to the Trainee Support Committee for remediation work. The Instruction Associate is responsible for working directly with students regarding incomplete work and reviews their status of conferral of all certificates of completion of the training program with the Director of Mentor Program. The Instruction Associate maintains the list of graduates of the program and liaises with the CIIS Alumni department. This position is a 20 hour per week role for half-days during usual business hours with some options for working remotely on an ongoing basis and will involve occasional in-person weekend and evening class or event support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Co-develop and communicate across a curricular vision for the Center that emphasizes collaboration, critical thinking, compassion, and integrity.
• Promote a learning culture, incorporating professional development and ethics, program Beloved Community Initiative and Agreements, and reflective practices.
• Assess and document student completion of all required projects and activities.
• Maintain and improve assignment tracking systems.
• Track all students' progress at each step of the program.
• Act as problem-solver for concerns with student performance.
• Provide the advice and professional development to help students meet individual and schoolwide goals and expectations.
• The Instruction Associate supervises the work-study students and staff helping to track attendance.
• Supervises the CPTR Training Support Committee and the referral of trainees to the committee for feedback and remediation when their academic and/or professional performance is not meeting expectations, or they have requested additional psychological support and consultation.
• Collaborate with the Director of Mentor Program, Center Director, Associate Director of Certificates, and Enrollment and Admissions Manager to ensure cohesion and alignment of support for faculty and students and course materials to further develop cultural applicability and high-quality standard of program offerings.
• Collaborate with other departments at CIIS to maintain certificate graduate data.
• Assists in on-going projects as needed in the Center.

Job Requirements:
QUALIFICATIONS

• Masters or equivalent degree in clinical health care preferred but not required. Graduates of the certificate program are given special consideration.
• A preferred background as a psychotherapist, medical professional, program administrator, or advanced studies in educational leadership.
• Two or more years of administrative experience or combination of education and relevant experience.
• Strong organizational skills - to maintain an efficient student records and data maintenance procedures.
• Experience preferred with supervising, training, mentoring, and coaching and some experience promoting professional development.
• Full proficiency in Microsoft Office, Google Suite, Dropbox, and strong familiarity with typical office management software programs.
• Demonstrable experience with advocacy and skills related to diversity and equity.
• Meticulous attention to detail, with strong analytical skills as well as technology skills and software fluency.
• Skill in delivering and receiving feedback.
• The vision, flexibility, energy, patience, adaptability, and sense of humor to lead successfully and cultivate growth.
• Excellent verbal and written communication skills, including editing and proofreading.
• Demonstrates professional behavior, including discretion, good judgment, and integrity.

ENVIRONMENTAL DEMANDS
Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.

PHYSICAL ABILITIES
This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.



Additional Information:
WAGES AND BENEFITS
Please note this is a .5FTE (20 hours/week) at $40.39 - 43.27 (hourly).

NOTES TO CANDIDATE

• Working Conditions - Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
• Background Check - Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
• Visa Sponsorship - Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
• Relocation Assistance - This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY
CIIS strives to cultivate and preserve a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff's diversity of experiences, perspectives, and identities. Together, our community creates and maintains working and learning environments that are inclusive, equitable, accessible, and welcoming.
CIIS is proud to be an equal opportunity employer. We are committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI+). CIIS is committed to compliance with all fair employment practices regarding citizenship and immigration status.


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