United States Job Openings

Conceptum Logistics Group Holding GmbH

Manager Board Office

Houston

August 30, 2024

As Manager Board Office (m/f/d) you will be joining the team of our Conceptum Logistics branch office Houston (Texas), USA.
The Manager, Board Office is responsible for overseeing the efficient day-to-day operations of the office, providing comprehensive administrative support, and creating a positive workplace environment. This role encompasses a wide range of duties including managing schedules, optimizing office resources, coordinating events, and ensuring excellent guest experiences. The ideal candidate will be highly organized, detail-oriented, and possess strong interpersonal skills. The Manager, Board Office collaborates closely with all departments, reporting directly to the CFO of CL USA. To succeed in this role, the candidate must be aligned with the company’s mission and values. While the role is primarily in-office to foster collaboration and teamwork, we offer flexibility options to accommodate individual needs. Regular office presence is expected to maintain effective communication and team dynamics.

Do you have any questions? Please contact Eileen Harms in advance at career@conceptum-logistics.com. We look forward to receiving your application, stating your salary expectations and availability.

About us

The Conceptum Logistics Group is specialized in project logistics. We develop individual transport solutions for our customers and transport freight – no matter how large or heavy – to the most remote regions of the globe. Founded in 2002, we have a variety of clients on all continents and are represented at many locations worldwide with our own branch offices (Canada, United States, Peru, Colombia, Brazil, South Africa, Spain, Germany, Sweden, Finland, Türkiye, Uzbekistan, India, China and Australia included). Many years of experience abroad, reliable planning, proactive response times, short decision-making, and a “hands-on” focus, ensure long-standing relationships with our customers.

Your tasks

Leads efficient office operations: Ensures smooth day-to-day functioning and reports key metrics to management.
Manages schedules and staff: Coordinates appointments, calendars, and provides support with office management inquiries.
Optimizes office resources: Maintains filing systems, manages supplies, oversees IT infrastructure (including inventory), and control associated expenses.
Partners with HR: Collaborates on updating office policies and onboarding new employees.
Elevates the guest experience: Ensures a welcoming environment, manages mail, and handles phone calls professionally.
Plans events and activities: Organizes both in-office and off-site events for the organization.
Streamlines travel arrangements: Secures flights, hotels, and car rentals negotiating the best rates and corporate travel benefits for efficiency and cost effectiveness.
Travel Expectations: Be aware of travel requirements as needed for the role.
All other duties as assigned.

Your profile

High school diploma or postsecondary courses in relevant subjects (e.g., business). An associate degree in business or related fields and certifications a plus.
At least four (4) years’ proven experience as an Office manager, Front office manager or administrative assistant.
Proficiency with Microsoft Office suite (MS Excel, MS Outlook, and Adobe in particular).
Strong accuracy and attention to detail.
Excellent time management skills, organizational skills and ability to multi-task and prioritize work in a fast-paced environment.
Effective communication, both written and verbal, to collaborate with team members and clients in English (additional languages a plus).
Knowledge of office administrator responsibilities, systems and procedures including office machines (e.g. fax machines and printers)
Outgoing and personable with a talent for building relationships.
A willingness to learn and work independently, while also being a team player, able to adapt to changes in technology and industry practices.
Demonstrates a proactive approach to problem-solving and a commitment to helping others.
Occasional travel requirements associated with the role.

Our offer

An open, international working environment awaits you at Conceptum Logistics Group. Trust and respect characterize our dealings with each other. As owner-managed Group, we have short decision-making paths and offer our employees the perspective of contributing to shape Conceptum Logistics’ future.

An interesting, versatile workplace with plenty of opportunities for creativity
An open atmosphere, flat hierarchies and short decision paths
An international working environment
Attractive, performance-related salary
Flexible working hours with the possibility of hybrid working models

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