United States Job Openings

Wilhelmsen

Ships Agency Husbandry Coordinator

Houston

FULL TIME

August 29, 2024

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Port Services is seeking a Ship Agency Husbandry Coordinator in our Pasadena office.

Ship Agency Husbandry Coordinator coordinates with local vendors to supply ships with supplies ordered by owners, arrange launch to get the supplies onboard. Coordinate crew changes for the vessel. Good verbal communication and interpersonal skills are essential for collaborating with others, communicating to your supervisor, and speaking with customers or clients.

To be successful in this position, you will need to be flexible, a team player, and need to be comfortable working in a fast-paced environment.

We are an international and particularly dynamic team, with a wide range and valuable mix of expertise and experience, all focusing on our client overall satisfaction, and quality of service being delivered.

Why Should You Apply?

Fun and diverse workplace
Competitive pay and benefits package
Generous paid time off
Great opportunities for advancement

In our company, you will have the opportunity to deal with different cultures, be part of a dynamic environment with a continuously learning culture and will be a member of an organization that is Shaping the maritime industry.

Main responsibilities

The role relates to coordination of service performance of Husbandry port calls entering America area.
Coordinate port calls for assigned customer accounts effectively, including proper monitoring of the vessel and attendance to any follow-up enquiries
Ensure compliance with Ships Agency Standard Operating Procedures, including correct use of the operating systems WASP
Ensure correct amount of pre-funding are received or the correct level of authority has approved any deviation, prior to performing the Port Call
For port calls entering America areas, advise on selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required. Monitor and record expenses that arise during vessels’ port call

Ensure communication with customers at all times is proactive, efficient and timely
Ensure Cash-in-Transit (Cash to Master) as per WSS procedure
Proactively follow up, check and approve supplier’s invoices
Suggest process improvements based on efficiency, productivity or cost effectiveness gains
DA handling (Proforma, Revised and Final), including correct data input, monitoring, and verification

To gather information required to help resolve and close Final DA Settlement disputes
To follow up complaints/non-compliances through Improvement Potential system

Qualifications

Reasonable standard with experience rather than formal education
Experience from the marine industry, preferably ships agency operations
Fluent English – both in writing and speaking

Ability to work independently and systematically
Able to meet deadlines through good time management and allocation of priorities
Computer literate
Ability and aptitude to learn is a must – training can be provided to bring the candidate up to speed with the requisite knowledge to perform the job

Wilhelmsen provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Starting Salary $58,650 annual.

Must be currently able to work in the United States.

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