Management Assistant

Functional area: Administration

Country: Belgium

City: Wilrijk

Company name: Atlas Copco Airpower N.V.

Date of posting: Aug 21, 2024

Passionate people create exceptional things
Did you know that the solutions we develop are key part of most industries? We’re everywhere! Working with us means that you can make an impact towards a sustainable future. Here, your ideas are embraced, you never stop learning, and you can be part of the solution for a better tomorrow.
Join us and make the difference.

Your role
What does a management assistant for Power Technique Business Area do at Atlas Copco Wilrijk? Well, you have a wide range of tasks and can prioritize between the many responsibilities:

Administration

• You book and organize business trips for the Vice Presidents, as well as for the employees within the departments.
  

• You follow up on invoicing and spending for IT. You draft a consolidated monthly financial overview, based on the input you gather from various reporting sources and organizations.
  
• You guide the on/off-boarding process for new joiners/leavers in the organization, ensuring a good first-day experience.
  
• You participate in Power Technique-IT management meetings and contribute as a team member during the discussions. You organize the agenda, the practical arrangements and the minutes / open actions and follow-up of the meetings.
  
• You manage agenda and mailbox for the Vice President IT.
  
  

Organization

• You arrange visits from external staff, customers or suppliers.
  
• You have regular international contacts with employees from different branches worldwide.
  
• You prepare the team’s calendar of IT and HR teams, scheduling trainings, summits, workshops and team travels, avoiding conflicts and optimizing efficiency of the entire team.
  
• You will support with event management for the IT and HR teams.
  
• You align, facilitate, document, update and communicate practical procedures for organizational challenges to ensure a smooth functioning of the organization.
  
  

Communication

• You draft, lay-out and distribute periodic newsletters / Sways / webcasts to the Power Technique Business Area community, based on input of the various stakeholders. You guide the process and ensure timely publishing.
  
• You create presentations / blueprints for (re-)use by management.
  
  

In this position, you work closely with fellow management assistants in the business area and divisions.

We are a global team working in a hybrid model, with a possibility to work 2 days per week from your home office. You will be based in our offices in Aartselaar, Antwerp.

To succeed you will need
At Atlas Copco, our slogan for various positions is "hire for attitude & train for skill". We train you for these positions through on-the-job-training. If you partly but not fully meet the profile as outlined below, we still encourage you to apply and take this opportunity. Who knows, on-the-job-training may be available for you for this position.

• Fluent knowledge of Dutch and English
  
• Thorough knowledge of Office 365
  
• Excellent communication skills, both verbal and written
  
• To be proactive, work autonomously, work accurately and discrete
  
  

In return, we offer you
At Atlas Copco you will join an international and diverse environment with specialists from different disciplines. Our culture is rooted in Swedish values, which includes a family feeling, respect and diversity. We invest in
our employees' development and well-being, and we provide a flexible work-life balance. With our inclusive and caring environment, you get the support and inspiration you need to grow. Here, your ideas are embraced, and you never stop learning.
You will have a comprehensive onboarding program, including guidance by a personal godmother/godfather. You will have access to global job opportunities, as part of the Atlas Copco Group. We offer an interesting compensation and benefits package, including health insurance, paid leave and retirement benefits.

Diverse by nature and inclusive by choice
Bright ideas come from all of us. The more unique perspectives we embrace, the more innovative we are. Together we build a culture where difference is valued and we share a deep sense of purpose and belonging.