Are you an experienced and savvy administrator looking to join a fun and dynamic team? My Smart HR & Leadership, a boutique HR firm serving clients from Victoria to the mid-Island, is looking for an Administrative Associate to support our small team in delivering exceptional HR and leadership services to our clients. This hybrid, contract position is 7-10 hours a week, and will involve a wide variety of tasks and projects that will help us do what we do best – build great workplaces and support awesome business leaders!
Who you are:
You’re a superstar when it comes to administrative tasks. You love balancing routine and special projects and are great at connecting all the dots so nothing falls through the cracks. Deadlines don’t scare you and you can turn on a dime when the daily priorities shift. You’re solution oriented and show bounce-back resilience when faced with challenges. You take ownership of your role and responsibilities, and speak up when you have a great idea about how we can improve (you can sniff out inefficient systems a mile away!). You’re dedicated to your role, but you also love to have fun, and are able to laugh at yourself. If this sounds like you, and you’re interested in joining our engaged and committed team, we’d love to hear from you!
What you’ll be doing:

• Administrative tasks – keeping the team on their organizational toes and completing tasks that keep the wheels on the bus. This can include research and resource collection, writing and proofreading documents, client communication, and sometimes, HR projects.
• Basic financial tasks – basic receipt scanning, monthly client invoicing and working with clients to resolve issues.
• Executive support – you’ll be supporting our busy Founder and Leadership Developer with leadership programs, including our flagship Smart Leadership Academy.
• Marketing bits – liaising with our social media partner and making basic website changes in Word Press.

Qualifications:

• Minimum 3 years’ working in an administrative support role with a proven ability to keep things running smoothly.
• Detail-focused with strong systems thinking capacity.
• Tech savvy – you love software, are a quick learner and don’t find tech troubleshooting daunting. You love to dig in and solve technical problems and are proficient with Microsoft Office 365 Suite and Apps.
• Working knowledge of Word Press and Clickup.com (our productivity management software) will be an asset.

Wage - $30 to $35 per hour depending on skills and experience.
Hours – 7 to 10 per week.
Status - Contract
This is primarily a work-from-home position, but on occasion we may require you to run errands, attend team meetings and attend or assist with our events, so living in the West Shore (or Victoria area) is a requirement.
How to Apply:
Please submit a cover letter and resume in PDF format to recruitment@mysmarthr.com or via Indeed. Let us know how your skills are a match and why you’re interested in this position.
Job Type: Part-time
Pay: $30.00-$35.00 per hour
Expected hours: 7 – 10 per week
Benefits:

• Work from home

Application question(s):

• Are you legally authorized to work in Canada?
• Are you located in the Greater Victoria area?

Experience:

• Administrative experience: 3 years (preferred)

Work Location: Hybrid remote in Victoria, BC V9C 2P9