Equans is looking for an Administrative Assistant - Purchasing and Procurement based in Montreal!

What Equans offers you

• Group insurance from your first day of work;
• A group pension plan;
• An annual bonus program;
• Thirteen (13) statutory holidays;
• Balance between work and personal life;
• Professional and personal development in a company experiencing strong growth;
• A positive working environment characterized by competence, responsibility and innovation;
• Competitive terms of employment and excellent benefit schemes;
• A diverse workplace regarding gender, age and cultural background. We believe in the importance of diversity and inclusion.

The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.

Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions. Equans is a Bouygues group company.

Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and reduce their carbon footprint.

We design, implement, and maintain custom solutions to improve our customers’ facilities, systems, and infrastructures.

Our core offerings are focused on the following areas:

• Integrated Asset and facilities management;
• Operation and maintenance of buildings and equipment (including district heating and cooling);
• Energy efficiency solutions and execution of decarbonization roadmaps;
• Building automation and systems;
• Solutions for transportation and mobility.

To learn more, visit www.equansservices.com/en

Summary
Working for the Director of Procurement and supporting our professional Buyers, your role will be to provide system and administrative support in establishing new suppliers, ensure current suppliers performing and in good standing, and the renewal of existing suppliers.

Responsibilities
Key responsibilities include, but not limited are:

• Supplier Approval: Manage the approval of suppliers for our North American business (including Quebec), including verifying information, insurance documents and certifications required for site access.
• Supplier Creation and Management: Create suppliers in the system(s) and update all information such as banking information and contact information for new setups and changes.
• Contract Management: Maintain contract information files, including purchase orders, manage renewals, and send necessary notifications, follow up with supplier to maintain current records. Link contracts to applicable systems.
• Supplier List Updates: Update and manage the supplier list. Link list to the global supplier list. Support in the addition of new potential suppliers.
• Purchase Order Approval: Establish purchase orders according to services and agreements while complying with policies.
• Cost Validation: Validate supplier costs and savings for internal reporting.
• Customer Information: Maintain accurate information.
• Part Number creations: Assist buyers in creating new part numbers and establish in systems.
• Support : Support the Director or procurement and Buyers in the execution of our strategy procurement plan and procurement processes.

Requirements

• Is authorized to work in Canada;
• Minimum 1 year of experience in a similar role.
• Serving Canada and the United States, we must ensure the delivery of our services in the appropriate language, guaranteeing smooth and tailored communication to meet their needs.
  Level of spoken and written French: Proficient
  Level of spoken and written English: Advanced
  Frequency of English usage: Regular

Skills

• Knowledge of MS Office;
• Solid work organizational skills;
• Ability to work effectively in a team and be a good collaborator;
• Ability to work in a fast-paced environments and manage workload to achieve results and common business goals;
• Desire to grow in the procurement field within the team and a growing business.

Equal employment opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Comment
Does this challenge interest you? We would like to get to know you and we thank everyone who applies.