Canada Job Openings

City of Calgary

Team Lead, Document and Records

Calgary

FULL TIME

October 25, 2024

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Team Lead, Document and Records you will be responsible for management of the Infrastructure Services (IS) departmental Document and Records program within corporate standards. This includes the design, development, implementation and maintenance of the department records and documents systems and ensuring business units are adhering to Freedom of Information and Protection of Privacy (FOIP) and records management policies and legislation including the retention, disposition of both physical and electronic records. The Team Lead supervises a team of specialists, oversees internal policies and procedures, leads internal initiatives and special projects, and provides training and guidance on records management. Primary duties include:

Management and maintenance of departmental documents and records management program.
Governance and management of the program and its application to ensure consistency and efficiency across all groups in the IS department including regular reporting and communication with Leadership.
Initiate, lead and implement various documents and records related initiatives, changes and improvements to achieve departmental goals and improve customer service.
Manage and supervise the Document and Records team, provide guidance, direction, support and coverage to team members.
Provide training and guidance to Infrastructure Services employees on documents and records policies and procedures.
Act as departmental FOIP program administrator, monitor and coordinate responses to all inquiries.

Qualifications

A completed 2 year diploma and at least 8 years of document and records management experience, OR a degree plus at least 4 years of document and records management experience.
Equivalent combinations of experience and education may be considered.
Training in Freedom of Information and Protection of Privacy (FOIP) for local government bodies is an asset.
Knowledge of records management, information, and security classification; managing electronic records within Canada's standards, laws and governmental systems are assets.
Success in this position requires strong problem solving, analytical and conceptual thinking, customer service, and issues management as well as the ability to lead and mentor staff using strong communication and presentation skills.

Pre-employment Requirements

Successful applicants must provide proof of qualifications.

Note: Please note all exempt positions at The City are undergoing a compensation review. This means the union jurisdiction and/or salary range listed here may change. Tell me more

Union: Exempt

Business Unit: Infrastructure Services

Position Type: 1 Permanent

Location: 133 6 Avenue SE

Compensation: Level E $83,059 - 125,413 per annum

Days of Work: This position works a 5 day

work week earning 1 day off in a 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: November 15, 2024

Job ID #: 310771

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