Job no: 576065
Contract type: Temporary Appointment
Duty Station: Copenhagen
Level: G-6
Location: Denmark
Categories: Supply Management, Operations

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, commitment
Water, Sanitation and Education Centre (WSEC) is part of Supply Division (SD) and one of procurement centres leading global contracting and procurement of WASH, Education and Project Support commodities for all UNICEF offices, and SD warehouse hubs focusing on optimizing emergency response and access to affordable and quality assured goods on timely manner.
Project Support Unit (PSU) in WSEC (Water, Sanitation and Hygiene Center) is responsible for establishing global long term procurement arrangements for respective PSU commodities and supporting country and regional offices with best value for money solutions for country office programmes and Emergency response.
The role will be providing pro-active independent contractual support in commercial team, being responsible to end-to-end supply chain transactions and ensure accurate and timely completion of transactions, processing of supply requisitions and providing effective service to country offices and coordinate with suppliers and other units up to the completion and closure of the purchase orders, with focus on emergency response in compliance with procedures and coordination with appropriate parties.

How can you make a difference?
The Procurement Associate is responsible for assistance for a segment of products, providing effective services to customers, ensuring accurate and timely processing of Requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.
Procurement and Supply Chain Service Delivery and Emergency Response
Planning:

• Support supply emergency preparedness and response activities including Emergency Supply List review and regular monitoring of Critical Deliveries and Emergency orders and pre-positioning of stock.
• Provide input to centre work plan, participate in the forecasting and planning. Prepare and monitor tender calendar, including performance indicators.
• Conduct market research and draft/ prepare Request for Expression of Interest (REOI) to identify and establish supplier base for the establishment of Long-Term Agreements and Direct Order Arrangements. Prepare CRC submissions or Award Recommendation documents mainly for non-LTA emergency commodities as and when needed/requested.
• For non-LTA Project Support commodities and/or highest offtake items being piggybacked on other UN organizations LTA, prepare international tender invitations, draft CRC submissions and prepare purchase order as and when requested/applicable,
• Assist in Managing bid openings and coordinate technical and financial analysis of offers as might be required. Conduct clarifications and negotiations with suppliers. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work.

Procurement/contracting:

• Conduct data review and analysis for Project Support commodities, procurement trends. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation Center in activities/interventions related to Health Emergency Facility (HEF).
• Assist in managing extensions and price revisions (if any) and monitors utilisation of Long Term Agreements (LTA) and Direct Order Arrangements, including preparing historical data analyses of LTA usage.
• Review and evaluate incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets.
• Review material specification, purchase requisitions and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensure that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.
• Monitor and follow-up on progress of sales orders to ensure that commitments entered into are met. Keep stakeholders/partners informed on the progress. Pro-actively follow-up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
• Implement appropriate vendor management practices e.g. supply performance reviews. Monitor and evaluate supplier performance and communicate with suppliers to improve performance. Prepare evaluation of suppliers with respect to delivery performance and commercial acceptability.
• Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.

Supply chain delivery:

• Monitor the status of centre specific KPIs. Assist in preparation and analysis of all information materials, including presentations, notes, reports etc. Use supply dashboards to ensure pipeline monitoring and data analysis.
• Contribute to regular review of business processes, procurement procedures and guidance notes.
• Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.

Warehousing replenishment management:

• Manage warehouse replenishment for project support commodities in line with UNICEF policies and procedures for SD warehouse and SD controlled hubs in close collaboration with warehouse colleagues to ensure timely processing of orders and avoiding stock-outs.
• Assist in inventory claims and disposal of damaged items as per UNICEF procedures in collaboration with relevant colleagues.

Alternative procurement and delivery mechanisms:

• Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
• In collaboration with procurement and technical colleagues, identify opportunities for capacity building and improving the procurement and supply chain process to make it more effective, including documenting best practices and lessons learned.

Other duties/responsibilities:

• In collaboration with supervisor, Supply Division, Regional Office and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows.

To qualify as an advocate for every child you will have…
The following minimum requirements:

• Education: Completion of secondary education
• Work Experience: A minimum of 6 years of relevant administrative experience in procurement, contracting, supply chain management or a commercial context
• Language: Fluency in English
• Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on employment with UNICEF

The following desirables:

• Technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field. Understanding of development and humanitarian work
• Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or Danish.

For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-Co V-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.
The closing date of this position is 14th October 2024.
Visit us at www.unicef.org/supply/