About Child Fund
Child Fund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

Child Fund’s Values
Child Fund is creating a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

Child Fund’s Commitment
Child Fund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. Child Fund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. Child Fund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.

About This Role
The Specialist II, Grants Management is responsible for internal technical and administrative management of post-award projects. The Specialist supervises and coordinates grant-funded projects to ensure alignment with project objectives and compliance with Child Fund and donor requirements. The Specialist also coordinates with teams in Finance, Business Development, and Programs to ensure program quality, financial compliance, and capacity building. Finally, the Specialist identifies risks and recommends improvements for better efficiency and execution of projects, promoting the appropriate use of resources and the application of best practices to maximize impact.
This position is located in Quito, Ecuador. Remote candidates will not be considered. This position is funded through June 30, 2025 with the possibility of extension.

Required Experience and Education

• Bachelor’s degree in international relations, project management, finance, or other relevant area, or equivalent combination of education and experience.
• At least 5 years of experience in grants and project management in international development organizations.
• Experience supervising personnel.
• Experience managing development and humanitarian response projects funded by international donors (US government, EU, etc.).
• Previous experience working with vulnerable populations, migrating families, women, children and adolescents is preferred.
• Experience using Salesforce or similar customer relationship management (CRM) systems for grant tracking and donor management preferred.
• Project Management certification is beneficial.

Primary Responsibilities
Pre-Award Support

• Actively participate in proposal development by providing technical and financial inputs and ensuring proposals are compliant with donor requirements.
• Review administrative documents with donors to ensure that terms and conditions are met before signing.

Post-Award Management

• With Business Development team, lead the start-up process for new grants, including the validation of administrative, technical, and financial documentation.
• Coordinate and supervise the technical and financial implementation of projects, ensuring compliance with objectives and donor deadlines.
• Supervise and lead a team of Project Coordinators and Project Managers, promoting high performance, fostering a culture of inclusion and professional development, and aligning individual objectives with each project’s strategic objectives.
  • Establish work plans, complete performance evaluations, and provide continuous feedback.
• Provide technical assistance to and oversight of implementing partners/sub-contracted organizations in projects.
• Evaluate risks associated with project execution and propose timely mitigation measures.
• Regularly review and validate technical and financial reports before they are sent to donors.
• Record and review data using the organization’s internal and external systems.
• Support the project close-out, including reviewing of technical reports and coordinating the validation of financial reports by the corresponding area.

Monitoring, Evaluation, and Learning

• Coordinate with the Monitoring, Evaluation and Learning (MEL) focal point on data collection and analysis used for decision-making, feedback, and accountability to project stakeholders.
• Document and systematize methodologies, best practices, and knowledge obtained from projects to build capacity for future Child Fund grants implementation and strengthen the capacity of the organization and its partners.

Other Responsibilities

• Participate with the Business Development team and other Country Office staff on donor engagement.
• Represent Child Fund in strategic events and meetings to promote relationships with key donors and partners.
• Remain alert and responsive to any safeguarding risks; acquire relevant knowledge and skills to enable you to understand the safeguarding policy and procedures; promote strong safeguarding practices; perform your duty and responsibility to safeguard, report violations, and promote appropriate behavior; and conduct yourself in a manner consistent with the organization’s policies and values.

Required Competencies
Child Fund’s Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Child Fund’s Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Other Required Competencies

• The ability to speak, read, and write fluently in English and Spanish.
• Demonstrated strong understanding of the grants management cycle.
• Demonstrated strong understanding of grant project functions, including program design, budgeting, and monitoring and evaluation.
• Demonstrated ability to produce compliant, thorough reports according to U.S. and European government donor guidelines.
• Compliance orientation with a strong sense of judgement.
• Excellent analytical skills, with the ability to review and analyze financial and technical information with an eye towards risk.
• Proficiency with Microsoft Office applications.
• Advanced competency with MS Excel.
• Demonstrated team management and supervision skills.
• Excellent organization skills, with the ability to manage multiple ongoing projects and deadlines with high attention to detail.

Other Criteria

• The ability to travel domestically up to 25%.

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