Egypt Job Openings
Savills Middle East
Office Manager
Giza
November 6, 2024
The Role
The Office Manager plays a pivotal role in ensuring the efficient and seamless operation of our Egypt office, overseeing all administrative functions to support a dynamic and productive environment. We are looking for a proactive and resourceful individual with exceptional organizational, IT, and communication skills, as well as a positive, solution-oriented mindset. As the central point of coordination, the Office Manager will be responsible for creating a well-organized, high-functioning workplace that enables our team to thrive.
Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
Key Responsibilities
The Office Manager plays a pivotal role in ensuring the efficient and seamless operation of our Egypt office, overseeing all administrative functions to support a dynamic and productive environment. We are looking for a proactive and resourceful individual with exceptional organizational, IT, and communication skills, as well as a positive, solution-oriented mindset. As the central point of coordination, the Office Manager will be responsible for creating a well-organized, high-functioning workplace that enables our team to thrive.
Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
Key Responsibilities
- Serve as the primary contact for visitors, manage phone inquiries, and handle office correspondence.
- Oversee meeting room bookings and maintain a clean, well-equipped environment.
- Track office supplies, coordinate equipment maintenance, and manage parking logistics.
- Ensure health and safety compliance, cleanliness, and office organization.
- Maintain vendor relationships, negotiate contracts, and manage petty cash and supplier payments.
- Arrange staff travel, including flights, visas, and handle courier services.
- Assist with onboarding new hires and set up their workspaces and access cards.
- Plan employee engagement activities and support event logistics for meetings.
- Track employee milestones and coordinate with HR for special orders.
- Create and edit documents, presentations, and reports as needed.
- Manage office access codes, security protocols, and conduct storeroom audits.
- Support department heads with administrative tasks and manage ad-hoc projects.
- Cover responsibilities of office assistants during their absence.
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Skills, Knowledge and Experience
- Fluent English speaker.
- 10 years’ relevant office experience / general office administration
- Highly computer literate in all Microsoft office application (Word, Power Point, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
- Strong communication and customer service skills
- Presentable and confident demeanour
- Experience of managing and maintaining database systems and record keeping systems
- Preferably experience of managing external contracts/ liaising with suppliers
- Sound experience of organising corporate events (e.g. sourcing and booking of venues)
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