Germany Job Openings
Disney
Administrative Coordinator (m/f/d)
Papenburg
October 7, 2024
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Job Summary:
This role will require you to be onsite 5 days a week in Papenburg, Germany.
Responsibilities:
On any given day, you might:
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Create a multi-city travel itinerary, taking into account things like time zones and traffic;
arrange transportation and accommodation;
communicate and inform Cast about the status of their travel experience and support the team with travel expenses
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Make an inventory of the office supplies, then devise a more efficient way to keep things in stock
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Schedule conference rooms, meetings and video chats
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Support the site office team by managing the office and completing secretarial tasks.
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Provide on-site team support with day-to-day questions
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Assist with onboarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions
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Provide translation of documents/letters
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Maintain databases (organization charts, distribution lists etc.)
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Prepare professional Power Point presentations for management and the team
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Proactively resolve problems and pitch in to help
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Plan events like service anniversary recognition celebrations, lunch-and-learns and team-building activities
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Arrange transportation and accommodation with our internal and external partners, such as global mobility and port agent for the team
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Support the Global Mobility Team and partner with the Port Agent in the travel and relocation process on:
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Housing Identification & Walks
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Housing Documentation
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Accommodation Assignment and Rotation Management (Cleaning schedule, Key Delivery)
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Car Assignment and Delivery, Managing of Parking Passes
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Housing Identification & Walks
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Communicate and inform the team about the status of their travel experience
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Fluent in German and English
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Professional experience as a Secretary/Assistant or Administrative Support
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Flexibility, organizational skills and proactive approach
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Ability to multi-task and prioritize deadlines and deliverables
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Very strong organizational skills
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A calm head and steady hand to deal with the unexpected
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