Beyond Fossil Fuels (BFF) is an alliance of civil society groups committed to transforming the European energy sector. We strive for a just transition to a fossil-free, fully renewables-based power system that protects our climate and people. This campaign is supported by a BFF secretariat, with staff spread across Europe.
The Finance and HR officer supports the day-to-day BFF secretariat’s financial management, people operations and bookkeeping. As BFF is moving to a new independent organisation, which is currently being founded in Germany, they will support the transition of the existing finance and HR processes to the new organisation.
This is an exciting opportunity to join our team and play a key role in ensuring the smooth running of our operations as we transition to a new legal entity.

• Position: Finance and HR Officer
• Preferable start date: November 2024
• Employment type: full-time, 12 month staff contract with the possibility of a renewal
• Location: Berlin

Please note that we do not have the resources to relocate candidates to Berlin from other locations.
Your responsibilities
Finance and admin management

• Checking and paying invoices;
• Bookkeeping: Providing analytical breakdown of expenses and encoding these into the accounting software;
• Preparing and providing financial documentation;
• Managing the cash flow;
• Checking financial reports of grant recipients;
• Supporting with consultancy contracts and procurement policy processes;
• Supporting our Operations Manager with the management of our Berlin office;

In addition, as part of the transition to the new organisation, responsibilities include:

• Transferring our asset list to a new system;
• Supporting with the set-up of new grant agreements and supplier contracts and transferring existing ones to a new entity;
• Supporting with other administrative and finance tasks during the transition period.

HR support

• Helping draft, agree and amend staff and freelance contracts for colleagues across Europe;
• Supporting the liaison with the employer of record and payroll services for administering the employment of staff in several European countries;
• Providing relevant employee information (e.g. leaves of absence, sick days and work schedules);
• Maintaining personnel records.

As part of the transition to the new entity responsibilities include:

• Supporting the transfer of employment contracts;
• Filing contracts and other files in our HR system (Personio).

Required skills & experience

• Solid understanding and at least three years experience in accounting;
• At least three years experience in double-entry bookkeeping;
• One year experience in an HR support role, or expressing a strong interest in HR support;
• Fluent in written and oral English;
• At least B2 level in German;
• Strong administrative skills;
• Excellent attention to detail and keeping overview;
• Ability to communicate clearly and concisely, especially when responding to queries by colleagues;
• Proficiency in using google productivity tools (docs, slides, calendar, etc.) and excel;
• Strong interpersonal skills; ability to engage and connect with broad range of people and work as part of a multicultural team;
• Ability to prioritise and plan;
• Passionate about promoting a healthy, environmentally-friendly, and fair society.

Desirable skills & experience

• Understanding of civil society organisations and the non-profit sector;
• Experience with Personio and with working with Employees of Record;
• Knowledge of other European languages;
• Understanding of energy and climate campaigning.

How we support our team

• We offer competitive compensation packages tailored to each region.
• Flexible work policy: We empower our team to work when and where they are most productive with our flexible work policy.
• Training budget: We have a dedicated training budget for each team member.
• Team building: We prioritise building connections with an annual team retreat.
• Feedback: We foster a culture of growth with regular performance reviews and feedback.
• Commuting and home working: We make work easier by covering equipment and commuting costs in Berlin and providing support for remote work in other European locations.

At Beyond Fossil Fuels, we believe that diversity, equity, and inclusion are essential components of our success, and we are dedicated to building a culture that reflects these values.
If this opportunity sounds exciting to you, please apply via our online application link below with a short CV and a one-page cover letter in English until the end of the day on 20 October 2024.
Online application form: https://beyondfossilfuels.jobs.personio.de/job/1722453?language=en&display=en
Art der Stelle: Vollzeit, Befristeter Vertrag
Vertragsdauer: 12 Monate
Arbeitszeiten:

• Montag bis Freitag

Leistungen:

• Betriebliche Weiterbildung
• Firmenevents
• Firmenhandy
• Flexible Arbeitszeiten
• Homeoffice-Möglichkeit
• Mentoring-Programm für Mitarbeiter
• Zusätzliche Urlaubstage

Sprache:

• Deutsch (Erforderlich)
• Englisch (Erforderlich)

Arbeitsort: Vor Ort
Bewerbungsfrist: 20.10.2024
Voraussichtliches Einstiegsdatum: 15.11.2024