• Completed commercial or comparable training

• At least 2 years of professional experience in the field of office or project management/team assistance

• Fluent in German and English (spoken and in writing)

• Very good self-organisation, ability to multi-task

• High learning ability and flexibility

• Strong talent in solution-oriented work

• Strong communication skills

• Strong ability to work as a team

• Confident handling of MS Office applications

• Experience in event management is an advantage

• Technical affinity is an advantage

• Experience with pharmaceutical transparency/local codes and contracts is an advantage

• Medical background knowledge is an advantage

• Office Coordination: Welcoming external guests and setting up on-site meetings, purchasing Office Supplies, checking the regular mailbox, scanning documents to other team members, filing documents

• Working closely together with our Office Maintenance provider and internal EHS&S Team

• Helping to organize internal Office Meetings

• Active member of the business unit "administrative office staff" according to business requirements, group guidelines and in coordination with the Sr Manager Operations

• Preparation for and active participation in internal meetings and (off-site) area team meetings

• Clarification of process, Finance, Compliance and Legal processes with the respective department

• Organisation of Third-Party events, Bio Marin organized Meetings and HCP participation in events

• Communication and close cooperation with the sales force to realize events

• Preparation of sponsoring, speaker, consultant and participant contracts

• Coordination of contract development between external parties and our compliance and legal department

• Ensuring the timely implementation of approval processes for material in connection with events (flyer, speaker presentations, invitations, etc.)

• Managing project budget and ensuring alle financial processes related are adhered to

• Coordination of travel bookings for invited participants

• Documentation of adhered compliance requirements and costs

• Updating an annual event/project overview and the related budget

• Supporting the Marketing/Product Manager with contract and budget management

• Potentially organisation of area team meetings