Job Purpose

Position: Student Assistant, Re Order Project
Location: Berlin, Germany
Department: European Power Programme
Reporting to: Head of Berlin National Office
Expected Start date: January 2025
Duration: 6 months - Part time
Closing date for applications: 20 November 2024 (COB)

The European Council on Foreign Relations (ECFR) seeks a Student Assistant to assist with Re:Order’s project overall event management and logistics activities and research efforts, ensuring the smooth execution of various tasks related to organizing events and day-to-day office administration. This role offers hands-on experience in planning and coordinating events within an international non-profit organization. Key responsibilities include managing RSVPs, coordinating catering, handling logistical arrangements, and general administrative support. This is a great opportunity to learn the behind-the-scenes aspects of event management in a dynamic, multinational environment.

Main Responsibilities

• Assist in the organisation of events, including preparing lists of participants, sending invitations, tracking registrations, and liaising with attendees
• Assist in handling logistical tasks such as coordinating with venues, hotels and catering companies
• Monitor and respond to the general inbox, ensuring timely and accurate communication with partners and participants
• Update and maintain the project’s and the berlin office’s contact database;
• Support with research and follow relevant debates and monitor political developments in Germany

Person Specification

• Currently enrolled in Political Science, International Relations, Event Management or a related field in a German university or higher education institution. Please note that graduates are not eligible
• The student must be under 30 years old to be eligible for certain social security benefit
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational skills with an eye for detail and the ability to manage multiple tasks efficiently
• Ability to work independently and manage priorities in a fast-paced environment
• Proactive and flexible attitude, with a willingness to take on varied responsibilities, including administrative and logistical tasks
• Excellent written and oral communication skills in English and German
• Previous experience in event planning, logistics, or administrative support is a bonus but not essential

Skills and Abilities

• Enthusiastic and proactive approach to work
• Ability to work in a fast-paced office environment
• Adaptable and flexible with a willingness to take on varied tasks
• Organisational skills and eye for detail
• Ability to work independently and as part of a multinational team

What we offer

• The intern will be compensated at a rate of €13 per hour
• An exciting environment in an innovative and repute, pan-European think tank
• An open and appreciative culture within the organisation
• High level of personal responsibility
• Highly motivated, committed team from across Europe
• A modern workplace in the heart of Berlin
• Space for creativity and own ideas

To Apply and Next steps

Candidates must be eligible to work in Germany.

Please restrict your CV to no more than two pages of A4 and cover letter to one page. Please be aware that we can only consider applications in pdf format.

Please find the privacy notice for job applicants here.

STRICTLY NO AGENCIES PLEASE

About us

The European Council on Foreign Relations (ECFR) is an award-winning international think-tank that aims to conduct cutting-edge independent research on European foreign and security policy and to provide a safe meeting space for decision-makers, activists and influencers to share ideas. We build coalitions for change at the European level and promote informed debate about Europe’s role in the world.

For general queries, please contact us at recruitment@ecfr.eu