Your Tasks:

• Provide administrative support to the Commercial Team and the IT Team as well as cross functional teams of the Abbott Diabetes Care EMEAP Headquarter
• Provide support with calendar management for Directors by setting up regularly occurring 1:1 meetings, team meetings, conf. calls
• Arrange travel requirements for Directors and Managers in line with Abbott policies, prepare visa documents, arrange hotel bookings & transfers
• Prepare travel expense reports for Directors in a timely manner and according to the Abbott travel policy
• Plan & organize internal, external & virtual meetings across Europe using internal systems in line with ABBOTT policies
• Provide Accounting & Finance related project support; including supplier selection & set up; creation of shopping carts and follow up on invoices & credit notes (in SAP/SRM)
• Coordinate and organize On- and Off-Boarding
• Provide support and back-up for other members of the HQ Assistant’s Team during leave or workload peaks to ensure an overall adequate level of assistance to the HQ Management team

Your Qualification:

• Minimum of 5 years’ experience as Administrative Assistant
• Excellent organizational & planning skills, practical in work approach and ability to prioritize
• Ability to take the initiative and to work within a team environment requiring collaboration and communication
• Able to work unsupervised with a highly professional approach possessing excellent interpersonal skills relative to the diversity of levels in the business and the cultural diversity at which interaction is required
• Affinity & accuracy with numbers and Finance and Accounting related processes and policies is required
• Excellent working knowledge of Microsoft Office and other work processing programs as well as the SAP (SRM) program
• Fluent English and German oral and written communication skills. Fluency in an additional European language is beneficial