• To provide a bespoke personal assistant service to the Shipping – Piraeus team including liaising with team members and clients
• Regularly collating financial information on spreadsheets at the request of partners/fee earners.
• Sending chasers to the team where necessary, including chasing for financial information, review forms and other information that may be required by the Partners.
• Working across teams, including in particular business development, in promoting the interests of business
• Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment

• Prepare monthly client billing, expense claims and general finance tasks
• Diary management and arranging meetings

• Plan, co-ordinate, organise and attend events
• Booking meeting rooms as and when required.
• Supervision and support of Legal Admin Assistants
• Booking travel and accommodation
• Preparing bundles
• Opening of client files
• Screening telephone calls (enquiries and requests) and handling them when appropriate.
• Drafting correspondence and preparing documents as required
• Devising and maintaining office systems including filing and data management
• Stationery ordering
• Copying and distributing documents, ensuring they reach their destination.
• Dealing with incoming e-mail, faxes and post and where appropriate corresponding on behalf of the fee earner
• Minute taking and transcription
• Dealing with expenses and payment of invoices
• General administration/support tasks, as required

• Previous experience working in a busy office environment
• Proficient in diary management; meeting arrangements, telephone and email communication
• Proficient in Word, Excel, Outlook, Power Point

• Conversant in document formatting including track changes, auto-numbering and creating table of contents
• Conversant in document version control

• Able to demonstrate excellent communication skills
• An understanding of confidentiality issues and use of discretion
• Excellent time management
• Excellent organisational and interpersonal skills
• Able to produce accurate and well-presented typewritten work
• Able to work under pressure and prioritise
• Willing and able to work as part of a cross-office team
• Able to use initiative
• Able to take and pass on accurate messages in a timely manner
• Able to demonstrate adaptability and flexibility in approach
• A professional approach and attitude to work

• Team player who is able to work as part of a team and use initiative but also able to work independently

• Previous experience working in a busy legal environment
• Conversant with a Document Management System (DMS)
• Knowledge of anti-money laundering and data protection laws