GS5 General Service Temporary > Temporary Assignment/ Appointment H (no hardship) Family<p></p><p></p> 2024-10-01 2025-09-30 October 2, 2024

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications The Accounts Payable Unit (APU) is an integral part of the Financial Shared Services Section (FSSS) within the Global Finance Service (GFS) of the Division of Financial and Administrative Management at UNHCR. The Unit is responsible for timely and accurate recording of payable transactions and payment processing ensuring conformity with UNHCR Financial Rules and Regulations. The incumbent frequently interacts with functional specialists in Procurement and Contract Management Services (PCMS), Supply Management and Logistics Service (SMLS), Treasury and Cash Service (TCS) and with field offices to provide technical guidance and support on all aspects of invoice and payment processing.

Role Overview

The role involves working as Senior Finance and Accounting Assistant within the APU, focusing on processing invoices and payments from different sources and managing exceptions in accounts payable operations including monitoring and analysis of pending and unprocessed transactions. This position requires attention to detail, a solid understanding of invoice-to-payment operations, and the ability to work collaboratively within the team to meet the unit's goals.

Key Responsibilities

• Processing daily financial transactions, including invoice entries and payment runs and ensuring accuracy and compliance with financial policies and regulations.
• Monitoring of incoming invoices from different sources to finalize invoicing and payment processes accurately and timely.
• Resolution of invoicing and payment exceptions on regular basis to ensure successful finalization of transactions.
• Prepare reports and data for Accounts Payable account segment reconciliation and audits as required.
• Communication with peers and counterparts in Procurement, Supply Management, Treasury and Field Operations to resolve transactional issues and streamline the invoice-to-payment processes.
• Drafting Standard Operating Procedures (SOPs) and process documents.
• Identifying opportunities for process improvements and suggest changes to management.
• Testing changes and updates in the ERP system within development environments to ensure smooth implementation and minimal disruption to operations.
• Conduct training sessions for new colleagues on the invoice processing workflow, payment run procedures, compliance requirements, and use of the ERP system.

Desired Candidate Profile

• Education in financial management, accounting, or a related field.
• Practical experience in invoice and payment and processing is desired.
• Strong organizational and communication skills, with the ability to work effectively in a team-oriented environment.
• Working experience with accrual accounting (such as IPSAS or IFRS).
• Experience with financial modules of a major Enterprise Resource Planning system (such as Oracle or SAP).

Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.

For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G5 - Salary range: NET 610,475 HUF - NET 715,099 HUF.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).

Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). This position doesn't require a functional clearance English FI-ERP Financial Management (SAP, Oracle, People Soft, Workday and other), FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), IT-Computer Literacy, IT-Microsoft Office Productivity Software Accounting - Other, Business Administration - Other, Finance - Other