India Job Openings

Keller Williams Indy Metro North

Administrative Assistant for Real Estate Agent

Carmel

FULL TIME & PART TIME

September 18, 2024

We are seeking a highly organized and proactive Administrative Assistants to support high producing Real Estate Agents at Keller Williams Indianapolis Metro North in Carmel, IN. The ideal candidate will be detail-oriented, customer-focused, and capable of managing multiple tasks with efficiency. This role is vital to ensuring smooth day-to-day operations, allowing the Agents to focus on lead generation, client engagement and closing transactions.
Key Responsibilities:
  • Client Communication: Act as the first point of contact for clients, responding to inquiries via phone, email, and social media with professionalism and courtesy.
  • Scheduling: Manage the REALTOR's calendar, schedule showings, client meetings, and other appointments. Ensure timely reminders and follow-ups.
  • Transaction Coordination: Assist in managing real estate transactions from contract to closing, including document preparation, scheduling inspections, and liaising with title companies, lenders, and other parties.
  • Marketing Support: Assist with the creation and distribution of marketing materials, including listing flyers, social media posts, and email newsletters. Update property listings on MLS and other platforms.
  • Database Management: Maintain and update the client database (CRM), ensuring all contact information, notes, and transaction details are current and accurate.
  • Office Administration: Handle general office tasks such as filing, data entry, managing supplies, and maintaining an organized work environment.
  • Event Planning: Assist in planning and coordinating open houses, client appreciation events, and other REALTOR-related activities.
  • Research: Conduct market research, including property searches, comparative market analyses (CMAs), and tracking industry trends.
Qualifications:
  • Previous experience in a real estate environment or administrative role preferred.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and Google Workspace.
  • Familiarity with real estate software (e.g., MLS, Dotloop, CRM systems) is a plus.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and problem-solving abilities.
  • A positive attitude and customer service mindset.
Benefits:
  • Competitive salary based on experience.
  • Opportunity to grow within the company.
  • Access to ongoing training and professional development.
  • Collaborative and supportive work environment.
Job Types: Full-time, Part-time
Pay: $30,000.00 - $50,000.00 per year
Schedule:
  • Monday to Friday
Work Location: Hybrid remote in Carmel, IN 46032
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