India Job Openings

RTI International

Event Management Analyst

FULL TIME

September 6, 2024

Overview:
RTI is hiring an Event Management Analyst for the recently awarded USAID-funded Task Order Technical Support for South Asia Regional Energy Partnership (SAREP) activity. The individual will play a key role in planning, organizing, and executing events to meet organizational objectives and enhance stakeholder engagement. This position will be based in New Delhi, India.
Responsibilities:
1. Event Planning and Coordination:
  • Plan, coordinate, and execute a variety of events, including conferences, workshops, meetings, and online events.
  • Collaborate with internal teams and external vendors to ensure all logistical requirements are met for successful event execution.
  • Assist in planning and organizing events for USAID programs, coordinating details with relevant teams.
  • Develop and manage event timelines, budgets, and resource allocation.
2. Stakeholder Management:
  • Cultivate and maintain strong relationships with key stakeholders, including clients, internal teams, and partners etc.
  • Act as SPOC for all event-related inquiries and communication.
3. Venue Selection and Logistics:
  • Conduct thorough research to identify suitable event venues based on event objectives, budget constraints, and attendee demographics.
  • Oversee logistics for both online and physical events, ensuring all arrangements are in place.
  • Work with the admin team to coordinate logistics such as transportation, accommodations, catering, and audio-visual requirements for both in-person and online events.
4. Event Marketing and Promotion:
  • Collaborate with the marketing team to develop promotional materials and strategies to maximize event visibility and attendance.
  • Utilize digital platforms and traditional channels to promote events effectively.
  • Lead outreach efforts for events using Mailchimp, ensuring effective communication.
5. Online Event Management:
  • Plan and execute online events using platforms such as Zoom, Linked In, and MS Teams.
  • Coordinate with speakers, attendees, and technical support to ensure smooth online event operations and optimal user experience.
  • Manage technical aspects such as breakout rooms, webinars, Q&A sessions, and live polls/surveys etc. to engage virtual participants.
6. Communications and Design:
  • Handle bulk email communications using software such as Mailchimp to effectively reach targeted audiences.
  • Support and manage social media outreach and content uploads for all events on social media and You Tube channels.
  • Create simple yet impactful designs for event invitations, flyers, and promotional materials using tools like Canva (desirable).
7. Team Coordination:
  • Work closely with concerned teams to ensure the successful execution of events.
  • Collaborate with the vendors for social media and website updates.
  • Maintain and update databases related to events and outreach activities.
8. On-Site Event Management:
  • Oversee on-site event operations to ensure a smooth and successful experience for all participants.
  • Address and resolve any issues that may arise during events promptly and efficiently.
9. Post-Event Evaluation:
  • Conduct post-event evaluations to assess the success of each event and identify areas for improvement.
. Generate comprehensive reports summarizing key metrics, participant feedback, and lessons learned.
Qualifications:
  • Bachelor’s Degree and 3 years of experience, or Master’s degree and 1 year of experience.
  • Minimum 3 years experience in event planning and management.
  • Demonstrated project management skills with the ability to manage multiple tasks and deadlines.
  • Excellent communication and interpersonal skills.
  • Proficient in event management software, Microsoft Office Suite, and bulk mailing software such as Mailchimp.
  • Demonstrated experience in managing online events through platforms like Zoom, Linked In, and MS Teams.
  • Basic design skills and familiarity with design tools like Canva (desirable).
  • Exceptional organizational and problem-solving abilities.
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