India Job Openings

RTI International

Event Management Analyst

FULL TIME

September 6, 2024

Overview:

RTI is hiring an Event Management Analyst for the recently awarded USAID-funded Task Order Technical Support for South Asia Regional Energy Partnership (SAREP) activity. The individual will play a key role in planning, organizing, and executing events to meet organizational objectives and enhance stakeholder engagement. This position will be based in New Delhi, India.

Responsibilities:

1. Event Planning and Coordination:

Plan, coordinate, and execute a variety of events, including conferences, workshops, meetings, and online events.
Collaborate with internal teams and external vendors to ensure all logistical requirements are met for successful event execution.
Assist in planning and organizing events for USAID programs, coordinating details with relevant teams.
Develop and manage event timelines, budgets, and resource allocation.

2. Stakeholder Management:

Cultivate and maintain strong relationships with key stakeholders, including clients, internal teams, and partners etc.
Act as SPOC for all event-related inquiries and communication.

3. Venue Selection and Logistics:

Conduct thorough research to identify suitable event venues based on event objectives, budget constraints, and attendee demographics.
Oversee logistics for both online and physical events, ensuring all arrangements are in place.
Work with the admin team to coordinate logistics such as transportation, accommodations, catering, and audio-visual requirements for both in-person and online events.

4. Event Marketing and Promotion:

Collaborate with the marketing team to develop promotional materials and strategies to maximize event visibility and attendance.
Utilize digital platforms and traditional channels to promote events effectively.
Lead outreach efforts for events using Mailchimp, ensuring effective communication.

5. Online Event Management:

Plan and execute online events using platforms such as Zoom, Linked In, and MS Teams.
Coordinate with speakers, attendees, and technical support to ensure smooth online event operations and optimal user experience.
Manage technical aspects such as breakout rooms, webinars, Q&A sessions, and live polls/surveys etc. to engage virtual participants.

6. Communications and Design:

Handle bulk email communications using software such as Mailchimp to effectively reach targeted audiences.
Support and manage social media outreach and content uploads for all events on social media and You Tube channels.
Create simple yet impactful designs for event invitations, flyers, and promotional materials using tools like Canva (desirable).

7. Team Coordination:

Work closely with concerned teams to ensure the successful execution of events.
Collaborate with the vendors for social media and website updates.
Maintain and update databases related to events and outreach activities.

8. On-Site Event Management:

Oversee on-site event operations to ensure a smooth and successful experience for all participants.
Address and resolve any issues that may arise during events promptly and efficiently.

9. Post-Event Evaluation:

Conduct post-event evaluations to assess the success of each event and identify areas for improvement.

. Generate comprehensive reports summarizing key metrics, participant feedback, and lessons learned.

Qualifications:

Bachelor’s Degree and 3 years of experience, or Master’s degree and 1 year of experience.
Minimum 3 years experience in event planning and management.
Demonstrated project management skills with the ability to manage multiple tasks and deadlines.
Excellent communication and interpersonal skills.
Proficient in event management software, Microsoft Office Suite, and bulk mailing software such as Mailchimp.
Demonstrated experience in managing online events through platforms like Zoom, Linked In, and MS Teams.
Basic design skills and familiarity with design tools like Canva (desirable).
Exceptional organizational and problem-solving abilities.

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