Indonesia Job Openings

Sampoerna Academy

SAMPOERNA ACADEMY - OPERATIONS STAFF

Surabaya

FULL TIME

September 18, 2024

Company Description
SAMPOERNA ACADEMY
Our teaching philosophy encourages students to inquire, explore, innovate and communicate, providing vital skills required for leadership in Indonesia and abroad. Coupled with internationally-recognized academic credentials, we are equipping our students to compete and succeed at every stage of life. With the advent of the information age available at our finger-tips, our job as a school is to teach our students “to learn how to learn”.
Drawing from the world’s best curricula and American-based STEAM (Science, Technology, Engineering, Arts, and Math) methodologies, we are equipping our students with global exposure and an internationally-recognized academic qualification.
Our environment was created to encourage a culture of innovation and collaboration. Moreover, our integration of communication, multiple language proficiency, and collaboration in team projects set us apart from most other schools in ASEAN.
Vision
Sampoerna Academy graduates will assume leadership roles in a global society by being creative, passionate, life-long learners who are able to meet the challenges of a rapidly changing world and who care deeply for their fellow men and the environment.
Mission
The mission of Sampoerna Academy is to provide a safe, caring, and collaborative learning environment that is of the highest quality and meets global expectations for student achievement and character development. Our educational foundation is student-centered with a strong emphasis on Science, Technology, Engineering, Arts, and Mathematics (STEAM) which enables students to become mature, confident global citizens with a strong sense of purpose. Our end goal is to prepare students for tertiary education and to make them work-ready and world-ready.
Core Beliefs

Academically, we prioritize the development of cognitive skills and communication skills over rote memorization because we believe that more than acquiring facts, students must be able to apply their knowledge in real situations.
We seek opportunities to engage all stakeholders to play a part in the success of our students.
We maintain a strong Asian cultural value system that celebrates social harmony, order, and respect.
STEAM competency will differentiate our students from those attending other schools.
Our learning spaces are a platform for hands-on activities, exploration, inquiry and the creation of knowledge and dialogue.

Job Description
Arranging School daily operation services:

Room/facilities arrangement for schedule, availability in coordination with Academic
Managing facility/venue renting procedure with third partied (controlling the schedule and venue availability to maximize revenue)
Managing outside vendor such canteen and FB vendor on daily basis and on certain event
School Shuttle Bus arrangement for daily schedule and other needs for school and office
Operational car & taxi arrangement for schedule based on needs and priority.
Providing and arranging school and office daily needs ATK, Water, etc.
Supporting Academic team for providing material needs in every terms.
Providing and arranging students’ needs daily books, uniform in SASHOP and meals (catering) in coordination with catering vendor.
Travel Arrangement: arranging airplane & hotel for any business trip requested by academic or under GA Budget.
Create transaction in Oracle system: Purchase Request, Reimbursement & Cash Advance Request, and Travel Allowance including the realization.
Other administrative needs and other non-daily services for school & office

Building Facility and Maintenance:

Maintaining building facilities to provide comfort and appropriateness in coordination with Engineering and vendor.
Managing cleaner outsource in providing services and making sure the cleanliness of building and facility in standard.
Managing security cleaner outsource in providing services and making sure the security and safety in standard and making sure all asset safe.
Managing other outside vendor (pest control, pool, and elevator) to provide service and make sure all the facility maintains and working in accordance with school standards and safety.
Plan and monitor maintenance schedule is in place in coordination with engineering.
Doing daily walkaround in all property area to make sure all-in place in accordance with “PATROL” system application and standard and follow up any issue and making sure it will be fixed.
Resolving complaints, problems, and requests related with building and facilities.

Budget & Inventory Management

Take good care of stocks, inventory, and other equipment. Maintain inventory and supplies for daily operation.
Doing Stock Opname process on monthly basis in coordination with finance and make sure stock vs inventory system are balance.
Controlling budget vs actual on daily operation when creating PR on the system
Assisting Academic to create PR, RM and CA on the system.

Qualifications

Minimum Diploma in any field.
Minimum 1 year working experience with educational institutions or comparable organizations.
Familiar to operate Ms. Office, communication skill, negotiation skills.
Good command in writing & speaking English.
Ability to analyze and work efficiently.

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