JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

1
Coordinator Admin 3
Responsible for daily Admin operation and manage same team in case of no Site Manager. (Site 2001 - 6000sqm)

2
Coordinator Admin 3

Event’s:
Ensuring the end user gets the correct information regarding the event to be held, ensuring the end user has coordinated in advance with the BD procurement team.
Ensuring end users submit event proposals.
Helping the process of booking event space
Assist with the F&B ordering process (snack, catering, lunch boxes, beverage) to JLL vendor.
Assist event decoration ordering to JLL vendor
Assist in the process of price quotations from vendors and make JLL price quotations to be submitted to end users.
Ensure that the end user has processed and shared the Byte Dance PO number for further ordering processes
Ensure preparation before the event starts, so that the event can run smoothly.
Handover events to end users.
Processing JLL POR & POs, Vendor Invoices & GR
Create documentation for the event’s

3
Coordinator Admin 3

Printing:
Pulls business card order data from the Byte Dance system
Ensure the order process is full approval
Print process to JLL vendor
Distribute business cards to end users
Processing JLL POR & POs, Vendor Invoices & GR

4
Coordinator Admin 3

Snack, Beverage & Mineral Water:
Monthly stock
Over time, track patterns in discrepancies. If certain items consistently have discrepancies, it might indicate a need for process improvements or additional attention.
Ensuring that expenditures are in line with the budget
Process approval to the client
Processing JLL POR & POs, Vendor Invoices & GR
5

Coordinator Admin 3

Shipment Package:
Pulls shipment requested order data from the Byte Dance system
Submitting to the vendor's shipment system for requesting package/document pickup.
In case for BU requested, ensure that the end user has processed and shared the Byte Dance PO number for further arrangement processes.
Processing JLL POR & POs, Vendor Invoices & GR

6
Coordinator Admin 3

Swag, Gift & Warehouse:
Ensuring updates of the items within the shipper.
Ensuring outbound and inbound within the shipper.
Distribute swag & gift to employees.
Ensuring that employees are eligible to receive gifts and swag in the system, and inputting data once employees have received the items.

7
Coordinator Admin 3
Health Care, Amenities, Stationery & Office Supplies (Consumable’s):
Monthly stock
Over time, track patterns in discrepancies. If certain items consistently have discrepancies, it might indicate a need for process improvements or additional attention.
Ensuring the items displayed in placed.
Ensuring that expenditures are in line with the budget
Process approval to the client
Processing JLL POR & POs, Vendor Invoices & GR

8
Coordinator Admin 3

Access Card data & issue:
Monitoring reception / coordinator admin 2, to do updates access card data & issue.

9
Coordinator Admin 3

Ticketing & Meeting room booking:
Responding to and resolving tickets accurately and promptly.
Assisting end user to booking meeting room in Gowork / Wework system (only for meeting room under credit)

10
Coordinator Admin 3

Lockers:
Assisting end user to booking lockers (process register, borrowed, returned)
Assisting if any employees lost lockers key.
Ensuring all data updates.

12
Coordinator Admin 3

VVIP & VIP Guest:
Assisting client to booking accommodation (Golden bird taxi).
If the payment under JLL, ensure Byte Dance PO number for further arrangement processes.
Processing JLL POR & POs, Vendor Invoices & GR.

13
Coordinator Admin 3

Office Greenery:
Managing routine deliveries and schedule maintenance as well as arranging placement of greenery with vendors.
Processing client approvals.
Processing JLL POR & POs, Vendor Invoices & GR.

14
Coordinator Admin 3

Pest Control:
Managing routine maintenance as well as arranging schedule with vendors.
Processing client approvals.
Processing JLL POR & POs, Vendor Invoices & GR.

15
Coordinator Admin 3

Disinfectant:
Managing maintenance as well as arranging schedule with vendors.
Processing client approvals.
Processing JLL POR & POs, Vendor Invoices & GR.

16
Coordinator Admin 3

Office Cleaning & Cleaner’s:
Ensuring office area cleanliness through daily routine inspections.
Conducting weekly joint inspections and providing updates.

17
Coordinator Admin 3

Parking lot:
Providing clear information regarding parking subscriptions

18
Coordinator Admin 3

On-boarding / Off-boarding:
Assisting with onboarding tasks, including preparing welcome gifts and arranging the booking of meeting rooms for new employees (NEOs).
Assisting with offboarding tasks, such as collecting and handing over building access cards and Gowork/Wework access cards.

19
Coordinator Admin 3

Admin Asset’s List:
Record or inventory of assets owned and managed by an administrative department within an organization. These assets can include physical items, equipment, tools, or resources that are used to support the administrative functions and operations of the organization.

20
Coordinator Admin 3

Office Moving:
Contribute proactively to arrange office moving.

21
Coordinator Admin 3

Loading Unloading Dock Permit:
Monitoring the loading - unloading permit process managed by the receptionist/admin coordinator 2 to ensure no steps are skipped.

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Coordinator Admin 3

Initiative:
As coordinator admin 3 is willingness and ability of employees to take independent actions, make decisions, and contribute proactively.
It involves employees going beyond their regular job responsibilities to identify opportunities, solve problems, and drive positive changes.

23
Coordinator Admin 3

Storage:
Responsible to arrangement and management of items, goods, or data within a storage space to ensure easy access, efficient use of space, and effective retrieval.
Monitoring & ensure storage is cleanness and tidy.

24
Coordinator Admin 3

Bi-weekly Meeting:
Responsible for preparing a concise report summarizing progress, achievements, and any challenges encountered during the week.
Sharing the specific problems are facing. have an opportunity to brainstorm and suggest solutions for the challenges presented.
Collaboratively find feasible solutions and offer support to overcome obstacles.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.