JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JOB DESCRIPTION

Job Title
Israel Site Admin & Document Controller
Location
Israel (Haifa, Jerusalem, Kiryat Gat)
Department/Client Account
Confidential
Line Manager
Site Lead
Number of Subordinates
0
Budget size
Varies with project pipeline
Total Sq. ft. of property / portfolio / type of properties

Countries/ Locations / sq. ft.
Israel
Job Summary/Goals
Provide administrative and document control support to the site-based project delivery team for projects program.
Essential Duties and Responsibilities
Co-ordinate upload & completeness of project documentation in the client’s document control shared drive. Liaise with JLL PMs to close gaps and correct errors.
Liaison with client’s document control staff.
Liaise with client, JLL PMs, contractors and designers regarding issue, receipt and control of project documents.
Co-ordinate communication, tracking and control of project documents, such as submittals, RFIs, design documents, EHS documents, commissioning documents, close-out documents, project cost documents, change request and change order documents etc.
Conduct project document control audits, work with PMs to close gaps, and produce reports which show project document compliance status
Co-ordinate contingent worker process using client’s Fieldglass system.
Co-ordinate tracking & completeness of project status and schedule data in the online IT system. Liaise with JLL PMs to close gaps and correct errors.
Act as site super-user for online IT system.
Liaise with EMEA Platform Manager regarding online IT system data compliance – provide reporting support as required.
Provide client reports on site project status.
Support local site project scheduling activity.
Liaise with subcontractors regarding POs & invoices to help solve queries.
Support JLL PMs with development of client-related project documents.
Liaise with JLL procurement regarding set-up of new subcontractor details in JLL’s system
Support central JLL Finance, particularly with Intel Israel Finance & Cost Control processes by: Managing projects through the Intel cost approval process.
Preparation of the project proforma documents and release forms for Intel Cost Control.
Help solve cost control issues to enable prompt payment of invoices.

Attend project meetings as required.
Ad hoc duties as required.
Key Performance Measures
Site document control audits >95% compliance to agreed project deliverables.
Positive client feedback received in the Monthly Supplier Communications Meeting regarding your performance.
Skills
Outstanding client relationship skills with great client focus.
Excellent problem solving.
Ability to manage multiple work assignments simultaneously, manage multiple or conflicting priorities, and handle a high-pressure working environment.
Strong analytical ability and attention to detail.
Excellent written and verbal English language skills. Fluent Hebrew.
Advanced Excel skills with good Word, Power Point and Microsoft Project skills.
Competencies
Preferred – strong data manipulation skills using Excel. Working knowledge of reporting tools like Tableau, Power Pivot etc.
Candidate must demonstrate high velocity and a proactive, 'can-do' attitude.
Positive, solution-oriented communications and a willingness to take responsibility.

Experience
Preferred – minimum 2 – 3 years’ experience of working in a project management, construction management or facilities management environment.
Preferred – experience of working in a large, high-pressure construction, manufacturing or production environment.
Preferred – experience of document control and document audits in a large regional program of multiple construction projects.
Preferred – 2 – 3 years’ experience of Business Intelligence / Data Analytics and systems support.
Qualifications
Essential – Bachelor’s degree, ideally in a numerate, data science and / or engineering discipline.
Preferred – formal Project Management qualification.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.