Overview:
Responsibilities:

• Ensure professional support for all external NTD meetings with donors and international partners, including logistics, room bookings, agendas, slides, recording, virtual participation, and minute documentation and distribution.
• Coordinate support for regular internal RLM meetings, such as bi-weekly calls, by managing invites, agendas, and minutes.
• Assist with large-scale events organised by RLM, including drafting and sending invites, liaising with the event organisation team, and supporting agenda and materials development.
• Assemble information for presentations, communications, and reports, and manage internal document storage systems (Microsoft Share Point and Teams).
• Support the RLM team, NTDs Directorate, and Institutional Funding Team in compiling key donor milestone reports and other programme outputs, coordinating reviews, presentation, and distribution.
• Provide administrative and coordination support to the RLM Systems Strengthening Committee, including liaising with members, scheduling meetings, preparing slides, taking minutes, and ensuring follow-up on action points.
• Provide travel support to the Executive Director, Deputy Director and SPO where requested. Accurately handle all travel arrangements, including hotel reservation, flight reservations and ticket purchases, visas and other immigration requirements

Skills and Experience:

• Relevant qualification in Administration, Management, or a related field, or equivalent professional experience.
• Significant experience in an administrative role within a reputable INGO or similar organisation.
• Proficiency in Microsoft Office Suite, including Word, Excel, Power Point, and Outlook.
• Highly organised, proactive, and capable of managing multiple tasks in a fast-paced environment.

• Strong time management skills and the ability to prioritise effectively.
• Excellent attention to detail and the ability to express information clearly and concisely.
• Tenacity to persevere with objectives until they are accomplished.
• Strong team working skills and the ability to collaborate effectively with various stakeholders
• Proficiency in speaking French is desirable.

Next Steps: