Nigeria Job Openings

Oxford Policy Management

Finance and Office Administrator

Abuja

August 29, 2024


  • We are delighted to announce that we are looking to hire a Finance and Office Administrator on a 12 month contract, who will be responsible for financial and administrative support to the Nigeria office ensuring the proper use of financial resources according to established procedures.
  • The FOA will be responsible for day-to-day office operations and finance.
  • We draw on our local and international sector experts to provide the very best evidence-based support.
  • We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries.
  • Our vision is for fair public policy that benefits both people and the planet.
  • Through our global network of offices, we work in partnership with national stakeholders and decision-makers to research, design, implement, and evaluate impactful public policy.
  • We deliver projects with expert knowledge and experience and can be relied upon for excellence in all aspects of project delivery.
  • We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.
Responsibilities
Financial management:

  • Ensuring payments are made on a timely basis in compliance with OPM’s policies and procedures and local legal requirements. This includes understanding and applying all taxes in compliance with local legislation.
  • Petty Cash Management.
  • Submitting statutory payments in compliance with local legal requirements.
  • Supporting Financial Accounting team on internal financial reporting, and monthly reconciliations.
  • Retaining financial records in accordance with local legislation and OPM’s document retention policy.
  • Coordinate with internal Finance Controller and external auditors on corporate and project audits.
  • Managing local cash flow requirements in accordance with OPM’s policies and procedures.
  • Accurately recording all financial transactions and uploading data to financial system in accordance with month end and year end timetables.
  • Following internal policies and guidelines on financial management.
  • Prepare and support budget forecasts
  • Maintain fixed assets register and carry out asset counts fortnightly.
  • Support external audits.
  • Coordination with banks and other vendors for operational requirements.
Office Administration:
  • Support daily office procedures including vendor management, office related maintenance, and registrations.
  • Ensure OPM and relevant regulations are adhered to in all procurements of goods and services and ensure proper inventory and physical management of assets.
  • Routinely place orders to replenish office supplies.
  • Manage the filing, storage and security of documents.
  • Monitor property leases, relevant insurances, telephone and internet services and utilities.
  • Ensure all office related contracts are up to date
  • Schedule and coordinate meetings, appointments, and workshops.
  • Providing logistical support including arranging flights, accommodation, and visa applications
Qualifications
  • A bachelor’s degree in accounting, finance business Administration, or a related field. A professional qualification in accounting or finance will be an added advantage.
  • Minimum of 5 years of relevant proven work experience an Office and Finance administrator or similar role
  • Experience with MS Office (MS Excel and MS Word, specifically)
  • Strong organization skills with a problem-solving attitude
  • Solid knowledge of office procedures
  • Attention to detail
  • Having experience of working with international Development organization will be an added advantage

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