Procurement, Admin, and Logistics (PAL) Officer

Nigeria Job Openings

Search for Common Ground

Jos

FULL TIME

September 4, 2024

Search for Common Ground (Search) is an international non-profit organization promoting peaceful conflict transformation. With headquarters in Washington, DC, and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict—moving away from destructive approaches and towards cooperative solutions. With more than 700 staff worldwide, Search implements projects in more than 30 countries in Africa, Asia, Europe, the Middle East and North Africa, and North America.

The Project

The proposed project approach, which focuses on strengthening the capacities of the legal community to support individuals at risk of Fo RB violations while simultaneously fostering a social and policy environment conducive to inclusive Fo RB efforts, is strongly justified by research-based evidence. Studies show that effective legal advocacy can significantly improve the protection of human rights, including religious freedom, by ensuring that violations are addressed through appropriate legal channels. Moreover, the establishment of mentorship groups and support networks for law students has been shown to enhance their effectiveness and sustainability in advocating for Fo RB.

The Project pursues two specific objectives:

The project aims to reinforce Nigeria's legal, social, and policy environments for improved Fo RB.

OB1: The legal community supports individuals at risk of Fo RB violations and violence along religious lines.

OB2: Attitudes, behaviors, and policies support greater religious tolerance and freedom in Nigeria.

Summary of Position

The PAL Officer will provide the main logistical support to their office, liaising closely with the PAL Coordinator and the finance team to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth running of the office. S/he will work under the direct supervision of the PAL Coordinator and closely with the finance and programs team. The position will supervise the office cleaning staff and driver in their office.

Major duties and responsibilities

Liaise with the landlord of the office premises and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional
Coordinate package delivery and pick up
Ensure that SFCG’s inventory list is updated on regular intervals
Develop and oversee safety protocols, including the management of the security company
Ensure that the door security system and key management is functioning properly
Manage the telephone/intercom/internet system
Provide logistical support for meetings and conferences on-site and off-site
Respond to general emails and forward to the appropriate members of staff
Provide orientation for new staff, visitors or consultants on the use of the general office equipment and other office systems
Maintain office equipment and oversee repairs
Manage the office fleet and approve any private vehicle hire
Oversee vehicle repairs
Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc.
Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (Meeting confirmations, background or reference confirmations)
Prepare and submit a monthly logistics report about the above to the Admin and Logistics Coordinator.
Coordinate procurement process of goods and services, ensure necessary documentation
Maintain and update vendor’s database for necessary goods and services
Monitor quality and control cost on various office supplies, stationery, hotel accommodation, transportation and other equipment
Provide support to HR where needed
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Qualifications

Education
Bachelor’s Degree/HND in Business Administration, Management, procurement

Required Experience

2 - 3 years ́ professional experience providing administrative, logistical and/or operational support
Experience working in an international NGO is a plus
Experience working with little or no supervision

Other Relevant Requirements

Resident in Plateau state is an added advantage
Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
Excellent in English (oral and written)
Proven ability to prioritize tasks and meet deadlines; team player and effective communicator,
Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
Good reporting capacity and experience
Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.

To apply:

Interested candidates should send the following to our portal on or before September 16, 2024.

Current resume

Cover Letter (which includes expectations of compensation and projected start date)

Applications will be reviewed on a rolling basis.

Please note that the system only has the functionality to upload two documents per application. Incomplete applications will not be accepted.

Only applicants invited for an interview will be contacted. No phone calls please. Please see our website: www.sfcg.org for full details of our work.

Commitment to Search Values:

Trust, Breakthrough and Collaboration

We regret to inform you that this job opportunity is no longer available as it has expired

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