job responsibilities
· Assist with HR Functions
· Answering Phones: Handling incoming calls, taking messages, and directing calls to the appropriate individuals.
· Scheduling Appointments: Managing calendars, scheduling meetings, and arranging appointments for executives or team members.
· Correspondence Management: Writing, proofreading, and sending emails, memos, and other forms of correspondence.
· Filing and Document Management: Organizing, maintaining, and updating both physical and digital files and records. Ensuring documents are accessible and up to date.
· Data Entry: Inputting data into systems or spreadsheets, inventory, or other records.
· Office Organization
· Meeting Coordination : Scheduling and organizing meetings, preparing meeting agendas, and ensuring the appropriate technology or equipment is available.
Skills and Qualities for a Secretary:
· Strong Organizational Skills: Ability to prioritize tasks, manage time efficiently, and maintain order in a busy environment.
· Effective Communication: Excellent verbal and written communication skills for interacting with internal and external stakeholders.
· Attention to Detail: Ensuring accuracy in documentation, scheduling, and data management.
· Proficiency in Office Software: Familiarity with office software (word processing, spreadsheets, presentation tools, etc.) and communication platforms.
· Discretion and Professionalism: Ability to handle sensitive information with care and maintain a professional demeanor.
Job Type: Full-time
Experience:

• Same Field in Qatar: 1 year (Preferred)