Job Advert Summary

Eduvos is seeking to employ the services of a Faculty Assistant for our Commerce Faculty to be based at any of our 12 national campuses across South Africa.
Type of Position:

• Permanent

The Position:
To provide administrative support to the Commerce Faculty.

Minimum Requirements

Minimum qualification:

• Bachelor's degree

Experience:

• Entry Level position
• Previous administrative or clerical experience preferred, but not required

Duties and Responsibilities

Responsibilities:
Data, documents and information management:

• Maintain accurate databases related to student records, faculty information, and departmental resources. · Generate reports as needed by departmental leadership
• Producing - typing, filing, e-mail, binding, coping, storing and retrieving information
• Assist HOP in managing follow-up emails, coordinating meetings, drafting reports, and tracking tasks assigned to the management team
• Maintain organized departmental records, including student files and academic documents
• Update "Rate my Lecturer" details per block and provide weekly feedback to management on flagged poor reviews
• Coordinate the Module Wrap-Up schedule and manage My LMS administration
• Collaborate with the Content Writer (CW) and Programme Manager (PM) to keep the textbook list updated.
• File moderation reports in the National Assessment Office folder
• Share moderation files with External Moderators and follow up on the reports for PM and CW implementation
• Ensure that Lecturing staff’s documents are current and saved in respective folders
• Ensure all Research Ethics reports are received, reviewed and stored accordingly
• Ensure all student lists are updated and shared with relevant stakeholders in due course, i.e SAGE listings
• Ensure central grading allocations are updated, shared and completed and that all relevant data is shared with included stakeholders
• Assist in following up marks for assessments (summative and formative) from lecturers
• Assist PC in Planning for Lecturer recruitment, ensuring all teaching resources are in place including access to systems for lecturer

Diary and meeting management and event coorditnator:

• Assist in organizing departmental events, workshops, seminars, etc.
• Coordinate logistics, including scheduling, travel agendas, minute taking, venue booking, catering, materials preparation and post meeting follow-ups
• Draft and distribute staff communications
• Participate in departmental meetings, taking minutes and ensuring action items are completed
• Make relevant appointments, and manage scheduling and setting up of reminders

Student Support:

• Assist in the preparation and distribution of departmental communications
• Assist with management of RPL/ CATapplications and drafting of associated letters for sign-off by HOP/PM and file in the shared drive

System Support:

• Provide technical support for faculty and students using my LMS and other departmental software

Process and event/activity support:

• Assist with the onboarding process for new faculty members, ensuring all necessary documentation is completed and filed
• Support marketing and promotional efforts for the department

Functional and Behavioural Competencies

Functional competencies:

• Familiarity with departmental policies and procedures would be beneficial
• Proficiency in Microsoft Office Suite and My LMS Administrative Skills
• Proficiency in using office software (e.g., Microsoft Office Suite: Word, Excel, Power Point, Outlook)
• Ability to manage multiple tasks and prioritize workload efficiently
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills and ability to interact professionally with faculty, students, and staff
• Ability to provide high-quality service to faculty, students, and other stakeholders
• Ability to manage time effectively to meet deadlines and support multiple faculty members
• Ability to handle sensitive information with discretion and maintain confidentiality
• High level of integrity and professionalism in all interactions

Behavioural competencies:

• Initiative and responsibility
• Relations and networking
• Effective communication
• Analysis and judgment
• Systematic approach (planning and organising)
• Execution