Job Description

The successful incumbent will be responsible for delivering stock control support in order to process vehicle stock transactions accurately and timeously through the execution of predefined work objectives as per agreed standard operating procedures.

Position Overview

Specific Role Responsibilities

Checking of Vehicles:

• All vehicles are to be checked for any damages scratches/dents.
• Ensure vin no's agree to delivery note.
• Ensure spare keys, spare tyre, lighters, tools are in vehicle.
• Record all damages, tools/spare tyre, lighter not received on delivery note.

Claims Against Carriers:

• Notify carrier co. in writing via fax/email of any claims within 24 hours.
• Obtain quotes for any damage.
• Obtain order from carrier co. for damage caused by them.
• Follow up on repairs weekly.

Stocking of Vehicle:

• Ensure vehicles are stocked correctly, and attention paid to detail.
• Ensure correct paper trail of vehicles stocked and vehicles sold. (Deal files/stock numbers etc)
• Tag both keys and split spare keys. (Lock up separately with tools until sold).
• Follow up on long outstanding transit vehicles (More than 14 Days)

Key Control:

• All keys to be locked away in key safe.
• Key cabinet to be locked at all times.
• Ensure a key register is in place and all keys to be booked in and out.
• Spare keys to be split on receipt of vehicle.

Vehicle Stock take:

• Stock takes to be performed every week, where possible.
• Proper reconciliation to be carried out.
• All vehicles not on premises to have supporting documentation E.g. Loan forms/letter from suppliers/panel beaters consignment forms etc, verifying that vehicle are on their premises and why.
• Reconciliation to be signed by MA and departmental manager.
• Recons should state vehicles on floor and not on stock sheet and vice versa.
• Any irregularities should be brought to the DP's knowledge immediately.

Invoicing of Vehicle:

• To ensure all invoicing is done accurately and timeously.
• To arrange with dealers on collection of Natis and Spare keys for vehicles invoiced. And to courier outlying dealers.
• To liaise with Kia Distribution on Deliveries of vehicles invoiced.
• To ensure that all debtor vat registration numbers appear on invoice.
• Ensure all trade ins have been brought into stock at correctly stand in value.
• Ensure all buy-ins/trade-ins have been brought into stock at correctly stand in value.
• Ensure all Natis and Spare keys are couriered timeously to dealers.

Month end reports:

• Used vehicle stock reports.
• Used vehicle sales reports.
• Stock take.
• Other - As and when required.

Qualifications and Experience

• Min Matric Qualification
• 3+ years’ experience as a Stock Controller in the automotive retail industry.
• Autoline/Drive system experience preferable.

Skills and Personal Attributes

• Good written and verbal communication skills
• Must have advanced excel skills
• Well - developed people management skills
• Excellent product knowledge
• Knowledge and understanding of SCM Technical Competencies
• Organisational Distribution Management
• Conflict Management