DESCRIPTION DU POSTE

Contrat :
Long-terme

Date limite de candidature :
20/12/2024

Lieu :
Ukraine (Kiev)

Based in Kyiv, the position is under the direct responsibility of GINGER SOFRECO General Manager.

He/she works in functional liaison with a focal point at GINGER Group headquarters in Paris and directors.

He/she may also liaise with GINGER Group's transversal departments as required (legal affairs, financial affairs, communication, etc.). The principal missions assigned to the Project Leader will be (not limitative), In close collaboration with Ginger Group Headquarters:

• Create, maintain and periodically engage a network of contacts within national stakeholders (Ukrainian authorities), Donors, International Financial Organizations (IFIs) and Ukrainian non-state actors.
• Conduct the promotion of GINGER group competence and pro-active lobbying for the corresponding actions to be included in the Governmental / Donors/ IFIs Action plans and projects pipelines.
• Identify the forthcoming project / contract opportunities for GINGER group.
• Prospecting and preparing for the forthcoming financing opportunities on the topics of interest for GINGER group.
• Support GINGER group at the different stages of the process of preparation of responses to the financing opportunities (prospect, prequalification, offer) – identification of partners, collection of information, identification of experts, etc.
• Ensure coordination between GINGER Group and various interlocutors, in particular Ukrainian authorities, civil society organizations and any other body involved in the implementation of the project;
• Ensure compliance with the administrative procedures required for the smooth running of operations, in liaison with the relevant departments in the country (project agreement, follow-up of Mo Us with local partners, import authorizations, etc.) and maintain good relations between the project team and the various contacts in the country's administrations;
• Monitor issues in terms of relations with the country's administrations and alert the Project Leader to any major administrative changes;
• Carry out the necessary administrative procedures for GINGER staff and experts in connection with Headquarters (visas, specific authorizations) and facilitate the organisation of missions (including security);
• Support the organization and running of various coordination, exchange and consultation meetings with all stakeholders (programming workshop, technical committee, project monitoring and steering committees, etc.), in close coordination with the national side (Ukrainian authorities);
• Take notes and minutes during internal and external meetings and events, and in particular during coordination, exchange and consultation meetings with all stakeholders;

Communication

• Support the promotion of GINGER Group, in close collaboration with the Communication officer and dedicated departments at headquarters
• Contribute to the development of language elements relating to GINGER’s Group activities in Ukraine;
• Contribute to the implementation of Ginger Group communication and visibility plan.

Additional information

• Location: Kyiv, with occasional travel within the country and to GINGER headquarters.
• Type of contract: 12 months, sub-contracting contract, renewable
• Start date: April 01, 2024

The candidate will start his/her assignment with a 3-month period based in Paris in order to better understand the activities of Ginger Group.

• Remuneration: according to GINGER fees scale and profile/ experience

QUALIFICATION

Qualifications/ Technical skills

• Master's degree in political sciences, economical sciences, international business, engineering, social sciences or related field;
• Multidisciplinary and multicultural team coordination support skills;
• Excellent ability to build trusting relationships with national and international partners of different type (national partners, Donors, IFIs, etc.) with proven experience;
• Knowledge of project management ;
• Ability to mobilize, maintain, coordinate and lead networks of players (experts, institutional players, civil society, authorities, etc.);
• Good knowledge of cooperation mechanisms, official development assistance, and international cooperation actors present in Ukraine;
• Ability to conduct a dialogue with technical and financial partners;
• Excellent written and oral communication skills (drafting of technical reports, analysis documents, minutes, activity reports, definition of terms of reference, etc.);
• Very good command of office automation tools, particularly Excel and Word;
• Excellent command of English (certified) and Ukrainian (written and spoken), knowledge of French is an advantage.

Professional experience

• At least two years of experience in programme / project management;
• Solid and proved knowledge of the international technical assistance actors and experience in working with the national governmental / civil society actors;
• Knowledge of the cycle of the preparation of the offers for the Donors / IFIs tenders;
• At least two years' professional experience in Ukrainian/English translation or working experience in English;
• At least one year's experience in institutional liaison in the context of international cooperation (or humanitarian) projects

Skills

• Strong coordination and teamwork skills;
• Strong sense of diplomacy, very good interpersonal skills;
• Initiative, autonomy and responsiveness;
• Good adaptability, flexibility;
• Decision-making and management skills ;
• Analytical and synthesis skills ;
• Sense of organization, planning and anticipation.