Starting Date / Initial Contract Details

01 December 2024. Full-time, 6-12 months.

Role Summary

The Project Support Manager ensures the efficient running of the country programme, managing assigned support functions (administration, finance, HR, logistics, legal). They oversee support staff and represent Medair in meetings with contractors, authorities, NGOs, and other stakeholders.

Project Overview

The purpose of Medair’s multi-sector relief programme in Ukraine is to save lives and alleviate human suffering by working in emergency response locations, with vulnerable populations and providing essential life-saving Health, WASH, Shelter/Infrastructure, NFI/CVA, Protection and Mental Health and Psychosocial Services.

Workplace & Conditions

Based in Kyiv with frequent travels across all Medair bases in Ukraine.

Responsibilities:

• Oversee assigned support departments, including staff supervision, security, maintenance, and liaising with landlords, contractors, and suppliers.
• Provide logistical support, managing the supply chain, vehicles, IT, and communication equipment, and ensuring efficient procurement, storage, and transportation.
• Manages the digital and paper archiving of all sensitive data in the country programme
• Supervise financial activities, ensuring cash management needs, reporting deadlines, and internal and external audit requirements are met.
• Manage HR activities, supporting line managers in recruitment, training, appraisals, disciplinary actions, and ensuring legal compliance.

Qualifications, Experience & Technical Competencies:

• University degree in relevant subject or equivalent professional / technical qualification.
• Excellent working knowledge of the English language (speaking and writing).
• Experience working in a cross-cultural setting, preferably in a support role.
• Post-qualification management experience in a relevant profession.

Behavioural Skills:

• Creative, open-minded, flexible, self-learner with coaching and training skills.
• Good understanding of cross-cultural issues while being diplomatic.
• Able to cope with basic living conditions during project site visits.
• Able to oversee multiple tasks while prioritising, delegating with problem solving skills.
• Strong leadership with consultative management style and accountable decision-making skills.

Team Spiritual Life

Reflect the values of Medair with team members, local staff, people we serve, and external contacts. Work, live, and pray together in our Christian faith-based teams. Fully contribute to a rich spiritual team life, including team devotion, prayer, and words of encouragement.

Before you apply

Please ensure you are fully aware of the:
a. Medair organisational values.
b. Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.
c. Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
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