United Arab Emirates Job Openings
Sunmarke SchoolUnited Arab Emirates
Executive Assistant to the Principal - Sunmarke School
FULL TIME
September 16, 2024
Sunmarke School
United Arab Emirates
-
Expiring soon
Job type:
Full Time, Permanent
Start date:
October 2024
Apply by:
26 September 2024
Job overview
Job Purpose:
The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly, to support the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.
Main Accountabilities:
Job Specification:
We will be excited to hear from you if you
Candidates are invited to complete our Online Application by visiting:
The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly, to support the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.
Main Accountabilities:
- To provide first-class executive support to the Principal by executing all tasks and activities relating to the efficient operation of the Principal’s office exercising confidentiality, tact and diplomacy
- Manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with the school leadership team & parents,
- Liaise between the Principal and other staff within the organization, including the senior leadership team at the school & head office;
- Identify, prepare, and compile necessary materials to ensure the Principal has appropriate information for meetings, reports, presentations, and special projects;
- Responsible for organizing and maintaining the Principal’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
- Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Principal’s job description
- Serve as the administrative liaison to the various committees within the school
- Devising and maintaining office systems, including data management and filing
- Take notes at meetings or to provide general assistance during presentations
- Screening telephone calls, enquirers and requests, and handling them when appropriate
- Dealing with incoming email, faxes and post, often corresponding on behalf of the Principal.
- Meeting and greeting visitors at all levels of Seniority
- Organizing and attending meetings and taking dictation and minutes
- Liaise with internal administration and marketing departments to create and implement projects.
- Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information
- Provide senior-level administrative support to the Principal through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
- Act as liaison between the Principal and staff to ensure appropriate coordination and follow-up on day-to-day issues
- Own and improve existing processes that support the School Leadership team; and
- Support the Principal with various ad-hoc projects and other administrative duties as needed.
Job Specification:
We will be excited to hear from you if you
- Are a graduate in any discipline, preferably in Business Administration with a minimum of 6 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment
- Experience in a school or an education sector in the UAE is preferred but not essential.
- Are an excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;
- Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization;
- Have strong organizational, problem-solving and data-gathering skills and are able to handle multiple shifting priorities;
- Are meticulous in your attention to detail and accuracy in matters of proofreading, document processing, and relaying messages
- Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and
- Are flexible, resourceful and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.
- Possess excellent IT skills and organizational skills are essential, as is the ability to work on your own initiative.
- Can work effectively and can manage and prioritize multiple projects and tasks simultaneously.
- Have excellent organizational skills and multi-tasking ability
- Good technical understanding and should be able to grasp, understand & use various software & tools
- Strong computer skills with demonstrated proficiency in Word, Excel, Power Point etc.
- Sound judgment and ability to maintain confidentiality
- Strong Project Management skills.
Candidates are invited to complete our Online Application by visiting:
http://forteseducation.com/Careers/Current-Openings
About Sunmarke School
Sunmarke School
Street 2, District 5, Jumeirah Village Triangle, PO Box: 24857, Dubai
United Arab Emirates
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Visit employer website
Sunmarke School is our state-of-the-art flag-ship school having an overall capacity of ~ 3,000 students.
We present an exciting opportunity to join our all-through (3-18) school and to play an important part in our journey to outstanding.
We present an exciting opportunity to join our all-through (3-18) school and to play an important part in our journey to outstanding.
Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.
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