Officer/Specialist - Administration Section
Job Description / Role
We are looking for an experienced and a passionate officer to work for Administration Section, Embassy of Japan in the United Arab Emirates.
Key Responsibilities

• Maintain accurate and up-to-date records, including invoices, contracts, and other important documentation.
• Ensure that all confidential information is securely stored and handled in compliance with government policies and legal requirements.
• Support cross-departmental administrative needs, including assisting the finance team with expense reporting and budget tracking.
• Coordinate maintenance and repairs of office equipment and facilities with a senior specialist.
• Assist in resolving employee issues in a timely and professional manner.
• Conduct regular stock checks and condition monitoring to maintain inventory accuracy and integrity.

Requirements

• Previous relevant working experience in Japanese Company, government or equivalent preferable
• Preferable Japanese language skill N1-N5 holder
• A minimum of 3 years’ experience in working in a similar position
• Bachelor's degree holder
• Basic computer skill
• Strong attention to detail, highly responsible, organised and reliable
• Excellent negotiation and communication skills, with the ability to build and maintain positive relationships both internally and externally
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a dynamic work environment

Starting time of work: End of October / November, 2024 (Expected date)
Application:
Please download application form from below link, and submit following documents via email, with “Officer - Administration Section” in the subject line, to recruit@ab.mofa.go.jp
https://www.uae.emb-japan.go.jp/itpr_en/01102024.html
(1) Application Form (2) Passport Copy (3)Emirates ID Copy(both front and back)
(4) Reference Letter if available
*Application Form can be accepted both typed and handwritten in PDF format.
*PDFby email only.
Deadline: 9th of October, 2024
Job Type: Full-time
Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)

Application Deadline: 09/10/2024