Deloitte

ICS: Admin Officer

October 21, 2024


ICS: Admin Officer
Date: 21 Oct 2024
Type of Employment: Permanent Full Time
Location:Ho Chi Minh City, Ho Chi Minh City, VN
Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and World Impact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Work you’ll do
  • Coordinate with the building management & external supplier to carry out maintenance and repair of office facilities.
  • Check and maintain fire protection system in the office; Organize the fire prevention and fighting courses for all staff.
  • Be responsible for regular checking of all office areas, exit doors & the access list of the suppliers to ensure the office security.
  • Carry out the checking schedule of confidential information and security; Supervise the maintenance schedule of the services provided by landlord.
  • Support the logistics preparation for company’s meetings and events.
  • Manage the use of Grab for office, make payment to vendor.
  • Book hotels for staff on business trip.
  • Manage office cars’ schedule and support to arrange car/bus for staff travelling.
  • Be responsible for managing company car insurance; handle parking and vehicle maintenance issues.
  • Manage and provide phone cards, 4G cards for staff; manage registration/cancellation/roaming/switching of mobile subscribers for management level.
  • Be in charge of summarizing and reporting monthly desk phone costs.
  • Work with greenery supplier and make sure the office trees in good condition.
  • Coordinate with coffee machine supplier to ensure the machine in good condition.
  • Summarize all non-charge office expenses (Taxi, Grab, Courier, office expenses…) and submit them to Admin Manager.
  • Be responsible for managing office medicine cabinet.
  • Other tasks as requested.


Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associate across our Firm are expected to:

  • Demonstrate a strong commitment to personal learning and development.
  • Understand how our daily work contributes to the priorities of the team and business.
  • Understand the set expectations and demonstrate accountability in keeping personal performance on track.
  • Actively focus on developing effective communications and relationship-building skills with stakeholders, clients and team.
  • Demonstrate an appreciation for working with others.
  • Understand what is fundamental to Deloitte’s success as a business.
  • Demonstrate integrity and an awareness of strengths, differences, and personal impact.
  • Develop their understanding of Deloitte and offer a fresh perspective.


Requirements
  • Bachelor’s degree with at least 6 months of related experience
  • Careful, detail-oriented, industrious, responsible, service-minded.
  • Excellent work & time management skills
  • Good communication skills in both English & Vietnamese
  • Good office computer skills


Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorized Deloitte Recruiters via firm’s business contact number or business email address.

Requisition ID: 105788
In Vietnam, the services are provided by Deloitte Vietnam Company Limited and other related entities in Vietnam ("Deloitte in Vietnam"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Vietnam, which is within the Deloitte Network, is the entity that is providing this Website.

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