Mô tả công việc
WHAT YOU WILL BE DOING:
Key Responsibilities:
General Office Administration:
Maintain digital filing systems on the company server, ensuring documents are well-organised and easily accessible.
Assist with general invoicing and administrative tasks as needed.
Assist with compliance and management of ISO system
Timesheet Management:
Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.
Communication & Phone Manner:
Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.
Accounts Receivable:
Enter supplier invoices into the accounting system with proper coding using specific GL codes.
Reconcile supplier statements at the end of each month, ensuring all invoices are accounted for and entered into the system.
Generate Accounts Payable (AP) reporting and share with management by the 5th of each month.
Manage collections for outstanding AP invoices, contacting suppliers to chase overdue payments.
Notify the team when suppliers are placed on stop credit status due to overdue payments.
Bank & Credit Card Reconciliations:
o Perform account reconciliations for company bank accounts and credit cards, ensuring all transactions are accurate and up to date.
Yêu cầu
Great English communnications skills
Experience in office management and administration, with the ability to handle multiple tasks independently.
Experience with accounting functions and understanding of accounts receivable and payable processes.
Preferred candidates have experience in managing ISO documentation and filing systems.
Excellent organisational and time-management skills.
Ability to meet deadlines and produce accurate reports.
Strong verbal and written communication skills.
A professional and courteous phone manner.
Attention to detail and problem-solving abilities.
Ability to work independently in a remote setting.
Quyền lợi
WHAT WE OFFER: We treat people fairly and with dignity, keeping a healthy perspective about life and work and fostering a positive and enjoyable work environment with appealing benefits as below:
A competitive monthly salary based on your ability
13th month Tet bonus & bi-annual performance bonus
Annual salary review
Attractive employee awards: Employee of Year, Semi-Annual outstanding employee
Social insurance and healthcare insurance upon Vietnam Labor Code
PTI insurance package, and annual health check
An English-speaking environment
An open culture that spurs creativity, innovation, and inclusivity
A variety of training courses for your career development
Diverse activities to foster relationships, including company trips, year-end party, employees' birthdays
An open-space office, a cafeteria, and a range of modern equipment
Other allowances from referrals and special occasions (weddings, seniority, and new-born baby)
WORK LOCATION: Ree Tower, 9 Doan Van Bo, Ward 13, District 4, HCMC
WORKING HOURS: 6AM – 3PM (Mon – Fri)
Job Types: Full-time, Permanent
Pay: From 20,000,000₫ per month
Education:

• Bachelor's (Preferred)

Experience:

• General Office Management Specialist: 3 years (Preferred)

Language:

• English (Preferred)