Belgium Job Openings
European Logistical Support Office (ELSO)
Certifying Financial Assistant (open to all)
Antwerp
FULL TIME
October 10, 2024
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 05. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
If the candidate meets all of the onboarding criteria they could start working immediately.
All Interested Applicants / All Sources
If the candidate meets all of the onboarding criteria they could start working immediately.
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of initial one-year contract.
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
To work for the U.S. Tri-Mission Brussels from its European Logistical Support Office (ELSO) location in Antwerp.
The work schedule for this position is Full Time (38 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
If the candidate meets all of the onboarding criteria they could start working immediately.
Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required
Duties
In addition to supervising the Financial Management Center (FMC) Section, the position serves as the Mission's principal Certifying Officer and manages/performs all functions associated with the budget preparation and accounting of the European Logistics Support Office (ELSO) and Expedited Logistics Program (ELP) accounts.
As the principal Certifying Officer, reviews vouchers and other funding documents to confirm that obligations are documented, valid, recorded, and that sufficient funds are available. Determines whether required authorizations and approval were obtained; the intended product/service(s) were obtained as ordered when appropriate; the legality of payment; whether the payment is a duplication; if the documentation is correct and sufficient; all available discounts were taken; and whether all legal requirements are met. Assumes personal financial liability for the accuracy and legality of all documentation prior to certifying them. Conducts comprehensive research and compiles documents to resolve complex issues associated with documentation, availability of funds, appropriateness of the transaction, etc., and advises management on the problem as well as the course of action to be taken as warranted. Conducts final certification review/quality control on all vouchers prior to final approval. Advises/trains Certifying Officers locally and at other Missions. Resolves recurring and ad hoc problems that arise, regardless of the complexity or profile, and the appropriate method to certify payment or resolve issues.
Exercises direct responsibility for managing the ELSO and ELP accounts’ financial operations and budgets. Manages all aspects of the budget lifecycle for these accounts, from formulation (e.g., preparation of budgetary documents, justifications, etc.) to final execution, including preparation of the financial accounts, expenditure/cost analyses, funds forecasting and control, and financial analysis, including whether the Mission is obtaining appropriate value relative to its expenditures in these areas, strategies to streamline operations for better cost-effectiveness, etc. Ensures the accounts’ financial operations and obligations fully comply with statutory and regulatory requirements as directed by Congress. Researches and drafts recurring and ad hoc financial reports on ELSO and ELP account funding levels and related financial and operational issues.
Exercises the full range of supervisory responsibilities over assigned staff, including assigning and reviewing the quality of work; managing subordinates’ performance; career development; recommending selections, discipline, and other personnel management actions for the Section; and assigning leave. Recommends/ implements new approaches or business processes to enhance the quality, timeliness, and cost-effectiveness of voucher examination operations.
Qualifications and Evaluations
Requirements:
EXPERIENCE: Five-years of progressively responsible experience in accounting or finance, is required. Additionally, one-year of supervisory experience is required.
JOB KNOWLEDGE: Knowledge of regulations and local laws relating to transportation such as actual/chargeable weight, understanding ocean bills of lading and airway bills, etc.
JOB KNOWLEDGE: Knowledge of regulations and local laws relating to transportation such as actual/chargeable weight, understanding ocean bills of lading and airway bills, etc.
Education Requirements:
Bachelor’s degree in Finance, Accounting, or related.
Evaluations:
LANGUAGE: Fluency in English and Dutch. This may be tested.
SKILLS AND ABILITIES: Demonstrated sound reasoning and logical abilities, good oral and written communication, supervisory and interpersonal skills. A record of integrity and sound judgement is required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
SKILLS AND ABILITIES: Demonstrated sound reasoning and logical abilities, good oral and written communication, supervisory and interpersonal skills. A record of integrity and sound judgement is required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
-
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.
A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.
For more information on how to apply visit the Mission internet site.
A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.
For more information on how to apply visit the Mission internet site.
Required Documents:
NOTE: Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
-
Residency and/or Work Permit
-
Bachelor's diploma (a copy recognized by Belgian/U.S. authorities*)
-
Language Scores (if available)
Eligible Family Member Applicants:
- Copy of Sponsor's Orders/Assignment Notification (or equivalent)
- Passport copy
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
-
Clarification:
If you have a diploma of one of the following countries, your diploma is automatically recognized:
- Belgium
- Netherlands
- Luxembourg
- International diplomas awarded by the European University Institute Firenze
- USA
In case you have a foreign diploma from a country not listed above, preferably submit the professionally recognized version by cfwb/naric as outlined on our website. The recognition type that applies for this vacancy is: special recognition. The process may take about 120 days.
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Brussels.
Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Brussels.
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