Corporate Secretary

A day in the life of a Corporate Secretary
As a corporate secretary to various governance bodies of ING Belgium, your main daily responsibilities include the following

• Pro-actively drive the organisation of the board meetings from beginning to end. This includes the drawing up of meeting agendas in close collaboration with the Chair of the Board of Directors, Board Committees and the CEO and timely distribution of board documents using available tooling.
• Produce high quality minutes including the capturing of board decisions and action points.
• Manage actions in preparation of or which result from the board meetings by actively engaging with internal stakeholders in a timely manner.
• Ensure that correct procedures are followed and that the governance bodies act in accordance with their statutory obligations as laid down in various documents such as the Articles of Association, the corporate board charters, the Governance Memorandum and the Decision Structure ING. Important sources in this respect are the Belgian Code of Companies and Associations and, the Belgian Banking Code and the EBA Guidelines on Internal Governance.
• Corporate housekeeping tasks in general: preparation, drafting and review of corporate legal documents, corporate filings and registrations, interaction with notaries, registries and regulators, drafting minutes of board meetings and general assemblies of affiliated companies, proxies, …
• Assure compliance with ING Group’s corporate programs and policies (proxies, equity participations, control legal entities, etc).

How to succeed
We hire smart people like you for your potential. Our biggest expectation is that you’ll stay curious. Keep learning. Take on responsibility. In return, we’ll back you to develop into an even more awesome version of yourself.

• Specific corporate (para)legal knowledge and background, or solid practical experience with regard to bank governance and company law
• A master or bachelor degree (or equivalent by experience), in a (para)legal domain offering general knowledge and understanding of the relevant business and corporate legal environment of ING Belgium, combined with a general understanding of the banking sector and its activities
• Capability to organise and prioritise with an analytical mind and proven attention for detail.
• Excellent listening and writing skills, hands-on and pragmatic handling of administrative tasks that come with the job.
• Affinity with senior stakeholder management: excellent communication skills and a strong sense for organisational sensitivity. Modest where needed.
• Ability to deal with highly confidential and sensitive information, in a fast-paced and complex environment.
• Proactive, available, flexible, curious, and resilient with the capacity to quickly familiarise yourself with new subject matters or changing day-to-day priorities.
• Service oriented mindset, with the ability to work in a demanding environment, embodies trust.
• Excellent skills in working with MS Office (Word, Excel, Power Point, Teams) and can also familiarise yourself quickly with other IT applications, such as i Manage, Sherpany.
• Excellent language skills both written and spoken in English, French and Dutch

• Grow personally & work in a challenging environment with endless opportunities to realise your ambitions
• Work closely with inspiring, supportive and engaged colleagues and stakeholders in an international environment
• Join a learning and development environment with an emphasis on knowledge sharing and training.
• You can count on a range of opportunities to invest in your personal and professional growth, with the possibility to work closely to the top management of ING Belgium, in close collaboration with all relevant internal and external stakeholders, and with continued support of the Legal Department and the Corporate Administration team colleagues.
• We work on challenging projects allowing you to practice your talents and further develop your skills.

The team
The Corporate Administration team offers a unique working experience at the highest level within ING Belgium in a dynamic environment and a closely-knit team. In your role as Corporate Secretary, you act as trusted advisor to the Board of Directors and together with the team you play an important role in supporting ING’s governance bodies. Your direct colleagues are a fellow corporate secretary, and a paralegal.
The Corporate Administration team is part of the Corporate Support & Legal Operations team within the Legal department, works closely with legal experts in the corporate & regulatory domain and functions with functional steering from the Head of Legal department for the corporate secretarial responsibilities.